Supervisor-Fleet Maint & Compliance

Idaho Forest Group; Idaho; On-site; USD 75,000 - 110,000; Full time

Job summary

Idaho Forest Group is seeking a Fleet Maintenance and Compliance Supervisor to ensure safe, compliant, and efficient operation of our fleet and warehouse. You will oversee DOT/FMCSA safety, driver safety programs, and vehicle maintenance while coordinating inventory and shop activities.

You will lead a team of mechanics, partner with the Terminal Supervisor and Logistics Operations Manager, and drive continuous improvement in safety, efficiency, and cost control across transportation and

Qualifications

• High School diploma or equivalent.
• 4+ years of fleet maintenance or transportation operations experience.
• Minimum 1 year of safety compliance experience.
• Knowledge of DOT/FMCSA, OSHA regulations.
• Familiarity with inventory systems and ELD software such as Samsara.
• Proficiency in Microsoft Office.
• Strong leadership and communication skills.
• Valid driver’s license and clean driving record.
• Ability to pass drug/alcohol screening and background check.

Responsibilities

• Ensure DOT/FMCSA safety compliance across fleet and drivers.
• Oversee vehicle maintenance and shop operations with mechanics.
• Coordinate warehouse operations and inventory management.
• Lead driver safety training and safety meetings.
• Prepare reports on fleet status, costs, downtime, and safety metrics.
• Review vendor invoices and manage purchasing alongside PRs/POs.
• Maintain fleet records, permits, and citations.
• Schedule and prioritize fleet maintenance with Terminal Supervisor.
• Develop preventive maintenance schedules; track repair history.

Skills

Fleet maintenance

Safety compliance

Leadership

Inventory management

Vendor coordination

ELD systems (Samsara)

Microsoft Office

Education

High School diploma or equivalent

Tools

Samsara ELD

Excel

Job description

The Fleet Maintenance and Compliance Supervisor is responsible for ensuring the safe, compliant, and efficient operation of both the company’s fleet and warehouse. This role combines oversight of DOT/FMCSA safety compliance, driver safety programs, and vehicle maintenance with warehouse operations, including inventory management, vendor coordination, and supervision of mechanics. The position promotes a safety-first culture, drives continuous improvement, and supports cross-functional collaboration to meet operational goals.

KEY RESPONSIBILITIES

Responsibilities include but are not limited to the following:

Fleet Safety & Compliance Oversight

• Ensure compliance with DOT, FMCSA, OSHA, and environmental regulations, including hazardous material handling and waste disposal
• Monitor and manage driver logs, pre-/post-trip inspections, and DVIRs.
• Address ELD (e.g., Samsara) issues and Hours of Service violations.
• Conduct incident investigations and recommend corrective actions.
• Lead driver safety training and hold regular shop safety meetings/toolbox talks.
• Manage accident reporting and coordinate with Risk Management and insurers.
• Maintain fleet records, vehicle lists, permits, and citations.
• Analyze trends and provide regular safety and compliance reports.
• Identify areas of poor performance indicators as reported by FMCSA. Provide guidance and oversee all communications related to the reporting of FMCSA scores and progress to the Logistics Operations Manager.
• Promote a culture of safety among drivers and shop personnel.

Warehouse & Maintenance Management

• Supervise mechanics and ensure quality maintenance work.
• Coordinate with Terminal Supervisor to prioritize fleet maintenance needs.
• Implement and enforce safety protocols and warehouse procedures.
• Optimize fleet shop layout and storage configurations for efficiency.
• Schedule and coordinate shipments to meet maintenance demands.
• Monitor performance and productivity to maximize operation excellence, which includes service, quality and cost control in collaboration with Logistics Operations Manager.
• Actively participate in required training and development programs.
• Ensure safe warehouse practices and compliance with internal protocols.
• Train and mentor warehouse staff and mechanics on safety procedures.
• Drive performance and productivity while managing costs and service levels.
• Create, submit, and track purchase requisitions (PRs) and purchase orders (POs)
• Review vendor invoices against POs and receiving records, and resolve discrepancies
• Maintain accurate maintenance records, work orders, and vehicle files
• Prepare regular reports on fleet status, costs, downtime, and safety metrics for management
• Order parts, tires, fluids, and supplies to maintain adequate inventory levels
• Manage stock levels, set reorder points, and conduct regular inventory counts and audits
• Develop and manage preventive maintenance schedules for all fleet vehicles and equipment
• Track repair history, warranty claims, and maintenance costs by unit
• Coordinate with dispatch and operations to schedule downtime and minimize service disruption
• Assign and line out repair and preventive maintenance jobs based on priority, urgency, and technician skill set
• Monitor job progress to keep turnaround times short and vehicles available for dispatch
• Review completed work for quality and accuracy, and ensure repairs are properly documented

REQUIRED QUALIFICATIONS

• High School diploma or equivalent.
• 4+ years of fleet maintenance or transportation operations experience.
• Minimum 1 year of experience in a safety compliance role.
• In-depth knowledge of DOT/FMCSA, OSHA regulations, and warehouse operations.
• Familiarity with inventory systems and ELD software (Samsara preferred).
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong leadership, communication, and organizational skills.
• Valid driver’s license and acceptable driving record.
• Must pass drug/alcohol screening, background check, and physical.

PREFERRED QUALIFICATIONS

• 2+ years in a supervisory or leadership role.
• Proven experience as a mechanic with strong knowledge of mechanical systems, engines, and hydraulics.
• Strong troubleshooting and diagnostic skills.
• Valid Class A CDL.
• Certified Defensive Driving Trainer.
• Proficiency in ELD systems (Samsara preferred)
• Purchasing or inventory management background.
• Knowledge of trucking operations (e.g., chips, flatbeds, logging).

PHYSICAL DEMANDS

Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.

• Bend at waist – occasional
• Repetitive use of hands – frequent for clerical duties
• Lift up to 50 lbs. - occasional
• Stand/walk – frequent
• Vision – near and far correctable; depth perception
• Hearing – preferred for awareness of surrounding machinery, mobile equipment, emergencies

WORK ENVIRONMENT

Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).

Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.

Travel Required

No .

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.