Supervisor - Clerical

ImageCare Centers; Middletown, Northern (NJ, KY); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Healthcare and Dependent Care FSA

401(k) with company match

Flexible PTO

Job summary

ImageCare Centers in Middletown, NJ is seeking a receptionist to support daily operations across outpatient services. You will answer calls, schedule tests, and coordinate messages for physicians and staff.

The role requires at least 2 years of ambulatory care receptionist experience and experience in employee management; HIPAA training and compliance are emphasized, with typical 9:00am-5:30pm schedule and benefits.

Qualifications

• At least 2 years of receptionist experience in ambulatory or acute care.
• Experience in employee management.

Responsibilities

• Answer incoming calls and manage messages for physicians and staff.
• Schedule patient appointments for tests with other professionals.
• Assist Department manager with daily operations and staff coordination.
• Maintain HIPAA training and practices.
• Prepare daily statistics reports.
• Travel between ImageCare Silos may be required.

Skills

Receptionist experience

Employee management

Job description

Answer incoming and internal telephone calls from patients, physicians, coworkers, drug representatives and general public. Schedule patient appointments for tests with other professionals located in the outpatient centers. Take messages for physicians and staff and supervisors. Assist manager in various scopes dealing with coordinating the daily schedules and activities per specific department. Assist in managing department staffing and coordinate employee vacations, sick days and lunch schedules. Aid in facilitating training of new employees and coordination of staff assignments. Assist in upkeeping company-wide metrics by engaging staff, analyzing reports and remediating as needed. Keep offices clean, operational and professional at all times.

QUALIFICATIONS

Experience: Requires at least 2 years of previous experience as a receptionist in an
ambulatory or acute care setting. Experience in employee management. (REQUIRED)

Schedule:

Monday - Friday 9:00am - 5:30pm

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. In a lead role, employee assists and supports the first line of Reception or Department manager with daily operations with a thorough working knowledge of all department functions and minimal supervision.
2. Employee assists Department manager with supervisory needs as instructed.
3. Responsible for maintaining knowledge of computer scheduling functions, using proper registration protocols with all new patients, editing existing patient data, and utilizing proper visit types.
4. Responsible for answering telephones efficiently and timely and using appropriate follow-through in screening and transferring all calls. Accurately documents and distributes messages accordingly. Maintains knowledge of all providers' scheduling attributes, and proper transfer of calls.
5. Responsible for monitoring and ordering office supplies to ensure adequate stock is always available.
6. Responsible for daily statistics reports.
7. Resolve patient concerns in a positive and timely manner, focusing on patient service excellence.
8. Responsible for liaison responsibilities among leads, staff, C-level executives
9. Performs general clerical duties including faxing, copying, distribution of memos and daily schedules etc. as needed.
10. Orients and trains current and new employees to Reception duties.
11. Responsible for maintaining knowledge & problem-solving skills.
12. Responsible for alerting supervisor of ongoing daily activities.13. Assist in ensuring all staff trains and stay up to date with HIPAA training.
14. Maintain HIPAA practices and HIPAA training.
15. Travel may be necessary among ImageCare Silos
16. Additional Responsibilities: Other duties may be assigned as needed.

Reliable Commute to:

1275 Route 35 North

Middletown, New Jersey

07748

• Medical, dental, and vision insurance
• Healthcare and Dependent Care FSA
• 401(k) with company match
• Flexible PTO

Flu Vaccination Requirement: It is ImageCare's Company Policy that all personnel must be vaccinated with the yearly flu shot.

ImageCare Centers provided the following inclusive hiring information:

We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.