Supervisor, Administrative Services

University of Utah Health; Salt Lake City (UT); On-site; USD 42,000 - 64,000; Full time

Job summary

University of Utah Health is seeking a supervisory administrator to oversee daily department operations, staff hiring/training, and workflow scheduling in a healthcare setting.

The role focuses on enforcing standards, ensuring safety and quality, and supporting hospital-wide financial and operational needs. Strong organizational and communication skills, plus HIPAA knowledge, are essential for success.

Qualifications

• Associate's degree or equivalent required.
• Three years of experience in a related area.

Responsibilities

• Supervises the daily operations of the department including interviewing and hiring staff, training, creating work schedules, and work assignment distribution.
• Enforces the department's written standards of practice, policies and procedures, and initiates corrective action as necessary.
• Evaluates job performance to ensure department standards are met.
• Resolves problems, provides support, and expedites service to other hospital departments.
• Monitors safety and quality assurance functions by inspecting processes for completeness and accuracy.
• Maintains department records and prepares monthly reports.
• Monitors, orders and maintains stock of department supplies and equipment.
• Participates in hospital committees and meetings, as assigned.
• May assist in budget preparation.
• Performs additional duties of the department as assigned.

Skills

Flex hours

HIPAA knowledge

Communication

Organization

Relationship building

Multi-tasking

Education

Associate's degree or equivalent

Job description

Overview

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA

• This position supervises the daily activities of the assigned department by coordinating in-service and ongoing education, monitoring quality control, and safety processes, hiring and training new staff, evaluating performance, and scheduling work shifts.
• The incumbent operates in one (1) of two (2) capacities: 1) As a representative of upper level department/service line management, assisting with the administration of the financial, scheduling, human resource, reporting and planning necessities of the assigned area and overseeing a team of Administrative Assistants, Payroll Reports, or similar role, or B) As a representative of a department that supports the overall organization in financial, human resource, quality improvement, or similar functions.
• Although reporting staff has no or minimal interaction with patient/family during their visit, staff may interact with the patient/family in a non-clinical capacity prior to or following medical treatment regarding applicable business-related aspects of their overall treatment.
• This position is not responsible for providing clinical patient care.

Corporate Overview:

The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

Responsibilities

Essential Functions

• Supervises the daily operations of the department including the interviewing and hiring of staff, training, creation of work schedules, and work assignment distribution.
• Enforces the department's written standards of practice, policies and procedures, and initiates corrective action as necessary.
• Evaluates job performance to ensure department job standards are being maintained.
• Resolves problems, provides support, and expedites service to other hospital departments.
• Monitors safety and quality assurance functions by inspecting processes for completeness and accuracy.
• Maintains department records and prepares monthly reports.
• Monitors, orders and maintains stock of department supplies and equipment.
• Participates in hospital committees and meetings, as assigned.
• May assist in budget preparation.
• Performs additional duties of the department, as assigned.

Knowledge / Skills / Abilities

• Ability to work flexible hours, including weekends and holidays.
• Ability to quickly learn new procedures and processes.
• Ability to prioritize and multi-task in a fast paced environment.
• Ability to develop relationships with patients, guests, and co-workers.
• Demonstrated knowledge of HIPAA regulations and ability to ensure patient information is guarded and respected.
• Demonstrated organization, human relations, and effective communication skills.

Required

Qualifications

• Associate's degree in a related field, or the equivalency.
• Three years of experience in a related area.

Preferred

Qualifications (Preferred)

• One year of experience in a supervisory capacity.

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

• This position involves intermediate working conditions in a healthcare setting that may exert up to 50 pounds and may consistently require light work involving lifting, carrying, pushing, pulling, or otherwise moving objects involving patient care or medical equipment. This position may be required to use a 6 foot step ladder. This position may stand for sustained periods of time and/or walk for long distances moving from one work site to another. This position may be exposed to chemical hazards.

Physical Requirements

Carrying, Color Determination, Far Vision, Lifting, Listening, Manual Dexterity, Near Vision, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Walking