Administrative Assistant

University of Utah Health; United States; Hybrid; USD 40,000 - 60,000; Full time

Job summary

University of Utah Health is seeking an individual to provide complex administrative support for department management. Responsibilities include coordinating work actions of support staff, maintaining budget records, and assisting with the development of department budgets.

The ideal candidate will have three years of full-time office experience. Working conditions involve a sedentary role based at the South Jordan Health Center with some remote work potential.

Qualifications

• Three years of full-time office experience are required.

Responsibilities

• Assist department with business planning and goal setting.
• Maintain budget records and prepare expenditure statements.
• Collect, organize, and analyze data for specialized reports.

Skills

Human relations skills

Effective communication skills

Basic bookkeeping practices

Job description

Overview

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission. EO/AA

This position is responsible for providing complex administrative support for department management. The incumbent is responsible for coordinating and overseeing the work of support staff. This position is not responsible for providing care to patients.

Corporate Overview: The University of Utah is a Level 1 Trauma Center and is nationally ranked and recognized for our academic research, quality standards and overall patient experience. Our five hospitals and eleven clinics provide excellence in our comprehensive services, medical advancement, and overall patient outcomes.

Responsibilities

• Assists department with business planning and goal setting.
• Assists with the development of department budgets.
• Schedules, plans, and coordinates the work actions of support staff.
• Maintains budget records, such as reconciling accounts and preparing expenditure statements.
• Collects, organizes, and analyzes data for specialized reports.
• Coordinates the collection and preparation of operating reports.
• Assists with the implementation of department and University policies and procedures.
• Provides administrative support to upper level department management by performing duties such as scheduling appointments, coordinating meetings and conferences, and maintaining and ordering office supplies.
• Assists with department projects and support as needed.

Knowledge / Skills / Abilities

• Demonstrated potential ability to perform the essential functions as outlined above.
• Demonstrated human relations and effective communication skills.
• Demonstrated knowledge of basic bookkeeping practices.

Qualifications

Required: Three years of full time office experience.

Preferred: (none specified).

Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

• This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.
• This position will primarily be located at the South Jordan Health Center, with the ability to work remotely 1 day per week.
• The plan is for this position to support further expansion of Huntsman Cancer Hospital into Utah County and may eventually require candidate to work onsite in Utah County Clinic.

Physical Requirements

• Carrying, Color Determination, Far Vision, Lifting, Listening, Manual Dexterity, Near Vision, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Walking