Supervisor Administrative Services

CommonSpirit Health; Merced (CA); On-site; USD 97,424,000 - 145,097,000; Full time

Job summary

Dignity Health - Mercy Medical Center in Merced, California, seeks an Administrative Professional to support hospital leadership and streamline office operations. You will ensure efficient administration, confidential handling, and proactive problem solving in a fast-paced environment.

The role requires seven+ years as an executive assistant, supervisory experience, and a Bachelor's degree or equivalent. Strong MS Office skills and excellent communication are essential.

Qualifications

• Seven plus years experience as an executive assistant or executive secretary.
• Supervisory experience required.
• Strong organizational and communication skills.
• Confidentiality and discretion essential.

Responsibilities

• Provides admin and secretarial supervision and support to hospital leadership, coordinating the office operations.
• Assesses staffing, budget needs, and monitors operating costs.
• Prepares reports and packets for licensing, certificates, and compliance.
• Facilitates Administrative Team meetings to drive performance and efficiency.
• Supervise and manage Executive Assistants.
• Maintain patient/customer focus in decisions and service delivery.

Skills

Executive support

Supervisory experience

Office management

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

As our Administrative Professional, you will be an integral contributor to our operational success, providing comprehensive support to leadership and ensuring an environment of efficiency and high-quality service. Every day, you will facilitate the streamlined operation of the office, managing diverse administrative functions and cultivating effective internal and external communication networks. To thrive in this critical role, you will demonstrate exceptional organizational acumen, a proactive and resourceful approach to problem-solving, and an unwavering commitment to anticipating needs and delivering accurate, timely support.

Job Responsibilities

• Provides administrative and secretarial supervision and support to the Hospital President, VP's, and physician leadership, supervising and coordinating the operations of the administrative office, including the supervision of the Executive Administrative Assistants.
• Assesses and makes recommendations regarding staffing, operational and capital budget needs and monitoring the operational budget, supply costs, overtime, catering, phone and office coverage, travel and corporate expenses.
• Researches and prepares various reports for the President, researching and preparing application packets whenever the need arises to re-apply for various hospitals licenses, certificates, and compliance statements.
• Facilitates periodic Administrative Team meetings on key issues to assure performance improvement, quality and efficiency.
• Supervise and manage the Executive Assistants.
• Ensuring that the patient / customer perspective is a driving force behind our actions and business decisions; crafting and implementing service practices that meet patients' / customers' and own organization's needs. (Focus also includes internal and external customers.)

Job Requirements

• High School Graduate General Studies and Minimum of seven plus years experience as an executive assistant or executive secretary, upon hire or
• High School GED General Studies and Minimum of seven plus years experienceas an executive assistant or executive secretary, upon hire and
• Supervisory experience and
• Bachelors Other or equivalent combination of education and experience, upon hire
• Driver's License: CA, upon hire and
• Must be reliable, flexible and versatile; the ability to function as a team player in a fast-paced environment is essential for this position
• Requires good organizational, interpersonal and team-oriented skills with the ability to prioritize and complete multiple tasks. Requires excellent written and verbal communication
• Must have the ability to remain calm in difficult situations and maintain mental alertness and stamina to perform routine and specialized duties for long periods of time
• Must be able to maintain high level of confidentiality and discretion, work independently and make sound decisions
• Solid working knowledge of modern office terminology and computer applications; must be highly proficient in Microsoft Office suite including word processing, spreadsheet, presentation, e-mail and calendar applications; type accurately at a speed necessary for completing documents as needed; English usage, spelling, grammar, punctuation and vocabulary

Where You'll Work

Founded in 1873, Dignity Health - Mercy Medical Center is a 186-bed, acute care, nonprofit hospital located in Merced, California. Serving over 150,000 patients annually, the hospital offers a full complement of services including a Level II NICU, heart care, the Mercy Cancer Center, and a family birth center. Additionally, Merced Medical Center has been recognized as an LGBTQ+ Healthcare Equality High Performer by the Human Rights Campaign Foundation and is a Joint Commission-certified Primary Stroke Center.

One Community. One Mission. One California

Pay Range

$34.00 - $50.58 /hour