Supervisor, Administration Operations

Coherent; Saxonburg (PA); On-site; USD 60,000 - 85,000; Full time

Job summary

Coherent Corp. in Pennsylvania seeks an Administrative Services Leader to guide the Administrative Services team and optimize processes in a climate-controlled office environment.

You will lead, allocate tasks, and balance workloads while promoting cross-training and knowledge sharing across departments. The role emphasizes budgeting, vendor oversight, and driving efficiency, with a focus on ICARE values and ISO standards where applicable.

Qualifications

• High school diploma or equivalent required.
• Typically 2+ years of relevant experience or equivalent combination of education and work experience.
• Associate degree in Business Administration or a related field preferred.

Responsibilities

• Lead, coach, and develop the Administrative Services team.
• Assign work, prioritize requests, and balance workloads.
• Foster collaboration, cross-training, and knowledge sharing.
• Support employee development and performance management.
• Ensure efficient and effective delivery of administrative services.
• Coordinate resources to support business priorities and changing needs.
• Standardize administrative processes and best practices.
• Ensure coverage of critical processes and responsibilities.
• Support executive and leadership initiatives.
• Coordinate special projects, communications, and administrative activities.
• Partner with leaders to identify opportunities for support and improvement.
• Serve as the primary point of contact for administrative support needs.
• Oversee administrative budgets, vendors, and office services.
• Monitor service levels and team effectiveness.
• Drive continuous improvement and operational efficiencies.

Skills

Leadership

Organization

Communication

Relationship-building

Time management

Microsoft Office

Business systems

Education

High school diploma or equivalent

Associate degree in Business Administration or related field

Tools

Microsoft Office

Business systems

Job description

Primary Duties & Responsibilities

• Leadership & Team Development
  • Lead, coach, and develop the Administrative Services team.
  • Assign work, prioritize requests, and balance workloads.
  • Foster collaboration, cross-training, and knowledge sharing.
  • Support employee development and performance management.
• Administrative Operations
  • Ensure efficient and effective delivery of administrative services.
  • Coordinate resources to support business priorities and changing needs.
  • Standardize administrative processes and best practices.
  • Ensure coverage of critical processes and responsibilities.
• Business & Leadership Support
  • Support executive and leadership initiatives.
  • Coordinate special projects, communications, and administrative activities.
  • Partner with leaders to identify opportunities for support and improvement.
  • Serve as the primary point of contact for administrative support needs.
• Operational Oversight
  • Oversee administrative budgets, vendors, and office services.
  • Monitor service levels and team effectiveness.
  • Drive continuous improvement and operational efficiencies.

Education & Experience

• High school diploma or equivalent required.
• Typically 2+ years of relevant experience or equivalent combination of education and work experience.
• Associate degree in Business Administration or a related field preferred.

Skills & Other Requirements

• Demonstrated leadership, supervisory, or team coordination capabilities preferred
• Strong organizational, communication, and relationship-building skills.
• Ability to manage multiple priorities and drive administrative efficiency.
• Proficiency in Microsoft Office and business systems.

Working Conditions

• Working conditions typical of a climate controlled and professional office environment.

Safety Requirements

• All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

• Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

Culture Commitment

• Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.:
  • I ntegrity - Create an Environment of Trust
  • C ollaboration - Innovate Through the Sharing of Ideas
  • A ccountability - Own the Process and the Outcome
  • R espect - Recognize the Value in Everyone
  • E nthusiasm - Find a Sense of Purpose in Work

Equal Opportunity

• Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Contact

• If you need assistance or an accommodation due to a disability, you may contact us at [e-mail] .