Supervisor, Accounts Payable

Medical Solutions; United States; On-site; USD 65,000 - 80,000; Full time

Job summary

Medical Solutions seeks a Supervisor, Accounts Payable to lead the AP team, ensure accurate invoice processing, and maintain vendor data across entities. You will partner with stakeholders, drive process improvements, and ensure compliance with internal controls.

Responsibilities include coaching the AP team, managing W-9s and 1099 reporting, and optimizing workflows with automation. Strong leadership and communication are key for success in a fast-paced environment.

Qualifications

• 3+ years of Accounts Payable or related finance experience.
• 1+ years of leadership, supervisory, or team lead experience.
• Strong understanding of AP processes, internal controls, and vendor management.
• Excellent organizational, analytical, problem-solving, and decision-making skills.
• Strong verbal and written communication across departments.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Professionalism, integrity, and commitment to company values.

Responsibilities

• Lead, coach, and develop the Accounts Payable team with regular feedback and onboarding.
• Oversee timely, accurate invoice and payment processing with policy compliance.
• Maintain vendor master data, W9/W8 forms, and annual 1099 reporting.
• Manage corporate credit card program including setup and training.
• Build relationships with cross-functional partners and escalate complex inquiries.
• Identify and implement process improvements and automation opportunities.

Skills

Leadership

Communication

Analytical thinking

Problem-solving

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Microsoft Dynamics 365 Finance & Operations

Advanced Excel

Microsoft Office

Job description

The Supervisor, Accounts Payable position is a key member of the Accounting team and is responsible for leading the day-to-day operations of the Accounts Payable function. This position oversees the timely and accurate processing of vendor invoices and payments, vendor maintenance, 1099 reporting, and team development while ensuring compliance with company policies, internal controls, and accounting best practices. The Supervisor partners with stakeholders across the organization to drive operational excellence, improve processes, and support business objectives.

Responsibilities

Leadership & Team Development

• Lead, coach, and develop the Accounts Payable team through regular feedback, training, one-on-one meetings, and support for onboarding and documentation.
• Foster a culture of accountability, collaboration, continuous learning, service excellence, and positive engagement aligned with Medical Solutions' Values.
• Monitor workload distribution, prioritize assignments, and ensure deadlines are met while maintaining quality and accuracy.

A ccounts Payable Operations & Compliance

• Oversee timely, accurate invoice and payment processing, including approvals, policy compliance, issue resolution, and escalation of significant concerns.
• Ensure vendor master data, vendor setup changes, W9/W8 forms, and annual 1099 reporting are accurately maintained across entities.
• Manage the corporate credit card program, including cardholder setup, maintenance, training, and compliance with internal controls and AP procedures.

B usiness Partnership & Stakeholder Support

• Build strong relationships with cross-functional partners and serve as a primary escalation point for complex AP, vendor, and payment inquiries.
• Support acquisitions, integrations, process transitions, and organizational goals by developing a strong understanding of company operations and business drivers.

P rocess Improvement & Controls

• Identify, recommend, and implement process improvements that enhance efficiency, accuracy, scalability, controls, and the vendor experience.
• Evaluate workflows and leverage technology, automation, AI tools, ERP enhancements, and system upgrades to optimize Accounts Payable processes.
• Develop and monitor key performance metrics to drive operational effectiveness.

Ownership & Initiative

• Demonstrate ownership of department results, using sound judgment to ensure work is completed accurately, on schedule, and with consideration for broader business impact.
• Proactively identify challenges, develop solutions, implement improvements, and continue strengthening technical, operational, and leadership capabilities.

Qualifications

• Associate's or Bachelor's Degree in Accounting , Finance, Business Administration, or equivalent work experience
• 3+ years of Accounts Payable, accounting, or related finance experience
• 1+ years of leadership, supervisory, or team lead experience
• Strong understanding of Accounts Payable processes, internal controls, and vendor management practices
• Excellent organizational, analytical, problem-solving, and decision-making skills
• Strong verbal and written communication skills with the ability to effectively collaborate across departments
• Ability to prioritize multiple responsibilities and consistently meet deadlines in a fast-paced environment
• Demonstrated professionalism, integrity, accountability, and commitment to company values
• Strong attention to detail while maintaining a customer-service mindset

P references

• Bachelor's Degree in Accounting
• 2+ years of supervisory experience
• Experience with Microsoft Dynamics 365 Finance & Operations
• Advanced Excel skills and proficiency with Microsoft Office products
• Experience leading process improvement, system implementation, or acquisition integration activities
• Experience utilizing AI tools and automation technologies in a professional setting

NoSponsor

Pay Range

USD $65,000.00 - USD $80,000.00 /Yr.