Supervisor- Accounts Payable

Neighborhood Healthcare; Escondido (CA); On-site; USD 73,500 - 104,400; Full time

Job summary

Neighborhood Healthcare is seeking an Accounts Payable Supervisor to oversee daily AP operations and drive an accelerated month-end close. You will lead the AP staff, enforce internal controls, and collaborate with Procurement and Accounting to ensure accurate financial results.

Responsibilities include supervising invoice processing, approvals, tax filings, 1099s, and AP-related journal entries, while maintaining SOPs and supporting process improvements in a fast-paced healthcare environment.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 3–5+ years AP or accounting with supervisory or lead experience.
• Experience with regulatory filings such as 1099s, sales/use tax, and unclaimed property is preferred.

Responsibilities

• Supervise daily AP activities, including invoice processing, supplier inquiries, payment runs, and AP subledger reconciliations.
• Oversee invoice approval workflows, ensuring timely processing, correct coding.
• Serve as an escalation point for supplier issues and internal departmental inquiries.
• Ensure compliance with company policy, internal controls, and audit requirements.
• Prepare and/or review key journal entries for AP accruals, expense reclasses, and allocation entries.

Skills

GAAP knowledge

Excel advanced

ERP systems

AP automation tools

Analytical skills

Communication skills

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Dynamics 365 Business Central

Coupa

Job description

ROLE OVERVIEW And PURPOSE

The Accounts Payable Supervisor overlooks daily Accounts Payable (AP) operations and plays a key role in advancing the Accounting team’s initiative to achieve an accelerated month-end close timeline. The role provides leadership to AP staff, maintains strong internal controls, supports process improvements, and ensures accurate and timely financial results. The Accounts Payable Supervisor reports to the Accounts Payable Manager with a dotted-line reporting relationship to the Senior Accounting Manager.

ROLE OVERVIEW And PURPOSE

The Accounts Payable Supervisor oversees daily Accounts Payable (AP) operations and plays a key role in advancing the Accounting team’s initiative to achieve an accelerated month-end close timeline. The role provides leadership to AP staff, maintains strong internal controls, supports process improvements, and ensures accurate and timely financial results. The Accounts Payable Supervisor reports to the Accounts Payable Manager with a dotted-line reporting relationship to the Senior Accounting Manager.

Responsibilities

Accounts Payable Operations

• Supervise daily AP activities, including invoice processing, supplier inquiries, payment runs, and AP subledger reconciliations.
• Oversee invoice approval workflows, ensuring timely processing, correct coding.
• Serve as an escalation point for supplier issues and internal departmental inquiries.
• Ensure compliance with company policy, internal controls, and audit requirements.
• Prepare and/or review key journal entries for AP accruals, expense reclasses, and allocation entries.
• Oversee prepaid, recurring, and periodic expense schedules tied to AP activity.
• Identify process gaps and develop solutions to streamline AP workflow and close-related tasks.
• Maintain and update SOPs, process documentation, and workflow maps.

Regulatory Filings & Compliance

• Lead preparation and submission of annual 1099 forms.
• Manage sales and use tax filings and associated compliance activities.
• Oversee monitoring, reporting, and remittance of unclaimed property.

Leadership & Collaboration

• Supervise AP team members, including coaching, workload management, and ongoing performance feedback.
• Collaborate with cross-functional teams including Procurement, Contracts, and Accounting.
• Provide subject matter expertise for AP-related systems, processes, and policy questions.

Education/Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• 3 - 5+ years of accounts payable or general accounting experience required, including supervisory or lead experience.
• Demonstrated experience with regulatory filings such as 1099s, sales/use tax, and unclaimed property strongly preferred.

ADDITIONAL QUALIFICATIONS (Knowledge, Skills, And Abilities)

• Solid understanding of GAAP principles as they relate to AP, accruals, and expense allocation.
• Strong analytical, problem-solving, and decision-making abilities.
• High attention to detail with excellent organizational skills.
• Proficiency with ERP systems and AP automation tools (e.g., Microsoft Dynamics 365 Business Central, Coupa).
• Advanced Excel skills (lookups, pivot tables, data analysis).
• Ability to manage competing priorities and meet critical deadlines.
• Excellent communication and interpersonal skills; ability to collaborate effectively across departments.
• Demonstrated ability to work independently, prioritize effectively, and exercise sound judgement.
• Commitment to continuous improvement, accuracy, and strong internal control practices.

Pay Range:

$73,500 - $104,400 annually, depending on experience

Compensation Disclosure:

The posted salary range reflects the designated pay grade for this position. While this range represents the broader classification of the role, actual compensation will be based on several factors, including but not limited to: the candidate’s overall knowledge, skills, and experience, market data and industry benchmarks, internal equity within the organization, Budgetary considerations and organizational needs. As a result, placement within the range is not guaranteed, and the full pay grade range may not be utilized.