Supervision & Risk Management Administrative Assistant

Federal Reserve Bank of New York; Omaha (NE); On-site; USD 47,000 - 76,000; Full time

Job summary

Federal Reserve Bank of Kansas City is seeking an Administrative Assistant in the Supervision and Risk Management division to provide high-detail administrative support to leadership and staff. The role demands confidentiality, accuracy, and professional judgment in handling information across the Bank and external contacts.

Onsite in Omaha, NE with limited remote flexibility, the position offers a competitive salary and a strong benefits package, aligning with the Bank's commitment to an

Qualifications

• Typically requires 1 year of relevant experience and high school education or GED.
• Proficient with Microsoft Office, web-based applications, and e-mail.
• Working knowledge of audio/visual equipment and basic troubleshooting.
• Ability to work independently with limited supervision and direction.
• Strong interpersonal skills and ability to interact with high-profile contacts and external customers.
• Ability to work out of Omaha, NE office.
• Able to manage multiple tasks in a dynamic environment.

Responsibilities

• Maintain and monitor calendars, emails, and deadlines.
• Coordinate and schedule meetings and conference calls.
• Arrange travel, prepare itineraries, and submit reimbursements.
• Plan meetings/events, coordinate with Conference Center, hotel blocks, catering, A/V.
• Handle data entry, time/attendance records, purchasing supplies, PCard expenses, reconciliations.
• Support new and current employee needs, including moves and tech access.
• Respond to inquiries with complete information and route to contacts.
• Provide backup support for other admins and other duties as assigned.

Job description

Company Federal Reserve Bank of Kansas City

At the KC Fed, we know that great people make a great organization. When you join the KC Fed, you join a team of people working together to promote an inclusive and stable financial system, making a difference in local communities. We succeed by emphasizing the growth and development of diverse team members like you and supporting a culture that empowers staff to make a difference.

As an Administrative Assistant at the KC Fed, you will contribute to the safety and soundness of the nation's financial system while benefiting from a strong workplace culture, a competitive salary, and an excellent benefits package (learn more about what working at the KC Fed can mean for you).

As an Administrative Assistant in the Supervision and Risk Management (SRM) division, you will provide administrative support for leadership and branch staff. Our Administrative Assistants work in an environment that requires a high degree of attention to detail, cooperation, and professionalism. You must be able to handle confidential material and use good judgement when working with and communicating information related to various Bank, System, client, and program functions.

What Makes an Administrative Assistant successful?

Are you a service-oriented person who enjoys working with teams and helping others? As part of our team, you’ll also find a collaborative culture that encourages employees to exercise initiative and ownership for their work. More specifically, you’ll be:

• Maintaining and/or monitoring calendar(s), emails, and deadlines.
• Coordinating and scheduling meetings and conference calls as requested.
• Making travel arrangements, preparing travel itineraries, and submitting travel reimbursements.
• Handling meeting and event planning details including, but not limited to, coordination with Conference Center team regarding room reservations and setups, hotel block reservations, catering, and audio-visual needs.
• Performing various duties such as data entry, maintaining time and attendance records, purchasing office supplies, managing purchasing card expenditures, and monthly reconciliations.
• Assisting with supporting new and current employee needs, including location moves and technology access/asset requests.
• Responding to inquiries by gathering complete and relevant information and referring to appropriate contact.
• Providing back-up support for other administrative assistants and other duties as assigned.

What are the minimum qualifications?

Required
Typically requires 1 year of relevant experience and high school education or GED. Effective skills using Microsoft Office products, web-based applications, and e-mail. Working knowledge of audio/visual equipment and ability to troubleshoot minor problems. Performs work independently with limited supervision and direction. Strong interpersonal skills, including the ability to interact with high profile public contacts and/or external customers. Ability to work out of our Omaha, NE office. Demonstrated ability to manage multiple tasks in a dynamic environment.

Preferred

3+ years of relevant experience. Strong project management and analytical skills preferred.

Additional Information

How We Work: Onsite, full time (with 5 days per month remote work flexibility). Location: Omaha, NE. Remote Only Eligible: No. Salary: $46,800- $60,500 / Experienced Level $51,900- $67,100 / Senior Level $58,700- $75,900 / Expert/Lead Level. Final offers are determined by factors including the candidate’s qualifications, internal alignment considerations, district assignment, and geographic location.

Screening Requirements: This position has additional screening requirements due to the information accessed while performing the job. These additional screenings would be initiated at the time of offer acceptance and can take up to a couple of months to be completed. The candidate's start date may be impacted by completion of the screening. The areas screened may include education/employment verification, criminal history, credit history, and reference checks. In some cases, positions require access to confidential supervisory information, access to which is limited to "Protected Individuals" as defined by regulation of the Board of Governors of the Federal Reserve System, 12 CFR 268.205. Protected Individuals include, but are not limited to, U.S. citizens, U.S. nationals, and lawful permanent resident aliens (also known as "green card holders") who are eligible for and seeking United States citizenship within the requisite timeframes. Sponsorship: The Federal Reserve Bank of Kansas City will not sponsor a new applicant for employment authorization for this position. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

About Us

Total Rewards & Benefits.

Who We Are, What We Do.

Full Time / Part Time; Full time. Regular / Temporary Regular. Job Exempt (Yes / No) No. Job Category Operations. Family Group. Work Shift First (United States of America).

The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Privacy Notice.

OUR BANK has one of the most recognizable brands around the world. The Federal Reserve is the central bank of the United States—one of the world's most influential, trusted and prestigious financial organizations. The Federal Reserve is charged with the important mission of promoting a strong economy and a stable financial system and fulfills this responsibility by formulating national monetary policy, supervising and regulating banks and bank holding companies, and providing financial services for banks and the U.S. government.

OUR PEOPLE are diverse in background and ideas, which allows for ongoing creativity and innovation. Ultimately, they are the ones who push our high-performance, exchange-driven culture forward.

Why Our People Choose Us: Our reputation precedes us. There will always be room for personal growth. Our people are first. You’ll find the right balance. Your responsibilities will be meaningful. We hope that you will be our future colleague.

Please check back later for more information on available job opportunities.