Superintendent Secretary/Human Resources Assistant

Dowagiac; Michigan; On-site; Full time

Job summary

A local school district in Michigan seeks a Superintendent Secretary/Human Resources Assistant to provide high-level administrative support and assist HR functions. Responsibilities include acting as the recording secretary for the Board of Education, maintaining personnel files, and supporting employee onboarding. Candidates should have strong organizational and communication skills and experience in a human resources setting. This full-time role requires dedication to confidentiality and multiple project management skills.

Qualifications

• Experience in human resources and office environment required.
• Ability to manage multiple projects concurrently.
• Experience with public school or governmental unit preferred.

Responsibilities

• Act as recording secretary for the Board of Education.
• Prepare postings for public hearings and board meetings.
• Responsible for Pupil Accounting in the district.

Skills

Customer service skills

Organizational skills

Verbal communication

Written communication

Confidentiality

Education

Associates degree; Bachelor’s degree preferred

Job description

Title:

Superintendent Secretary/Human Resources Assistant

Position Goal:

Assist the Superintendent, the Board of Education and other administrative personnel so that they can concentrate their time and attention on important matters involving the instruction and education of students. Provide high-level, confidential administrative support in a highly organized, detail oriented, and personable manner. Act as the primary point of contact between the Superintendent, Board of Education, staff, and community.

Reports to:

• Superintendent and Director of Finance

Qualifications:

• Associates degree; Bachelor’s degree preferred
• Experience in human resources and in an office environment required
• Excellent customer service skills required
• Excellent organizational skills and ability to manage multiple projects concurrently
• Strong verbal and written communication skills, high level of confidentiality and integrity, ability to maintain composure and work under tight deadlines
• Such public school or governmental unit experience or alternatives to the above qualifications as may be appropriate and necessary

Main Responsibilities: (Asst. to the Supt. Include)

• Act as recording secretary for the Board of Education and plans, coordinates, posts, and briefs monthly meetings.
• Prepare and plan necessary postings/publications applicable to public hearings, special board meetings, expulsion hearings, and briefs following such events.
• Responsible for Pupil Accounting in the district and filing to CEPI and HISD. Including SID report through CEPI at the end of each school year.
• Collect schools of choice applications for review as well as communicating with other schools regarding application of Dowagiac students applying to other districts.
• Process all volunteer requests through Michigan I-CHAT.
• Act as a liaison for the district and between staff and substitute teachers for RedRover.
• Responsible for facility requests; scheduling events, communications with other departments, and coordination.
• Maintain school district calendars including; master, teacher, board, and facilities.
• Maintain and keep the staff directory updated.
• Assist Superintendent with NEOLA policy updates regularly throughout the year.
• Assist central office with incoming calls and greeting of visitors.
• And such other duties as assigned by the Superintendent.

Business office responsibilities include:

• Assist and support with new employee onboarding and updating of personnel files.
• Assist and support with updating job descriptions, posting open positions, entering new hires in HR software.
• Assist and support district employees with benefits; including insurance, retirement, FMLA, etc.
• Assist and support with MESSA employee benefits for new hires, open enrollment changes, and terminations.
• Assist and support payroll in absence of payroll specialist.
• And, such other duties as assigned by the Superintendent.

Terms of Employment:

• Full-time, 260 days per year.
• Salary and benefits as established by the Board of Education.

To Apply:

• Apply online at: https://jobs.redroverk12.com/org/DUSD

Please contact Superintendent Greg Blomgren at [e-mail] or call 269-782-4400 if you have any questions.

EQUAL OPPORTUNITY EMPLOYER