Superintendent - Fleet

City-of-Grants-Pass; Grants Pass (OR); On-site; USD 90,000 - 130,000; Full time

Job summary

The City of Grants Pass is seeking an experienced Fleet Superintendent to lead the Fleet Services Division, overseeing procurement, upfitting, maintenance, and replacement for police, fire, parks, and public works. With a fleet of hundreds of units, the role focuses on safe, reliable, and cost-efficient operations citywide.

You will supervise staff, manage vendor relationships, and ensure high‑quality service delivery in a fast‑paced environment, requiring strong organizational and technical

Qualifications

• Associate degree in business, engineering, or related field.
• Six years of related experience with three in supervision/management.

Responsibilities

• Lead, supervise, and develop fleet staff.
• Oversee maintenance, inspections, repairs, and PM programs.
• Manage inventory, parts, contracts, and vendor performance.
• Prepare and administer the annual Fleet Services budget.
• Ensure compliance with safety regulations.
• Coordinate cost-effective procurement and fleet lifecycle solutions.

Skills

Fleet management

Leadership

Budgeting

Procurement

Maintenance

Education

Associate degree in business/engineering

Tools

Fleet management software

Job description

Fleet Superintendent

City of Grants Pass — Public Works Department

The City of Grants Pass is seeking an experienced and dynamic Fleet Superintendent to lead and manage the City’s Fleet Services Division. This critical role oversees the full lifecycle of City vehicles and equipment, including procurement, upfitting, maintenance, and replacement for Police, Fire, Parks, and Public Works. With a fleet of more than 200 units—from small ride‑on mowers to multimillion‑dollar ladder trucks—the Fleet Superintendent ensures safe, reliable, and cost‑effective operations that support essential public services citywide.

About the Position

The Fleet Superintendent provides strategic leadership for daily shop activities, supervises staff, manages vendor relationships, and ensures high‑quality service delivery. This position is ideal for someone who thrives in a fast‑paced environment, excels at problem‑solving, and brings both exceptional technical expertise and strong organizational skills.

Key Responsibilities

• Lead, supervise, and develop fleet staff; direct scheduling, performance management, and training.
• Oversee maintenance, inspections, repairs, and preventive maintenance programs for the entire fleet.
• Manage inventory, parts, supplies, contracts, and vendor performance.
• Prepare and administer the annual Fleet Services budget, including capital planning and vehicle replacement recommendations.
• Ensure compliance with all applicable safety regulations, policies, and standards.
• Conduct repair verifications, quality audits, and follow‑up assistance for Fleet Services customers.
• Represent Fleet Services at departmental and community meetings; provide clear and professional communication.
• Develop detailed vehicle specifications and coordinate cost‑effective procurement and fleet lifecycle solutions.
• Provide detailed risk management information to fleet managers to assist in determining fleet condition.
• Triage workloads based off fleet resources and needs of city departments.
• Provide positive communications with stakeholders including Police, Fire and Public Works management teams.

Ideal Candidate

• Highly organized, approachable, and calm under pressure.
• Effective communicator who demonstrates strong leadership and teamwork skills.
• Experienced in contract management, budgeting, and operational oversight.
• Skilled in procurement, upfitting, and maintenance of a wide range of police, fire, and public‑works vehicles.
• Able to build positive working relationships across departments and maintain a high‑performance, customer‑service‑oriented shop environment.
• Previous experience working on Emergency vehicles such as Police and Fire equipment.
• Experience in building complex specification for specially vehicles such as vactors, Incident command vehicles, SWAT vehicles, Battalion chief rigs backhoes, graders etc.

Schedule

This position works Monday through Friday, 8:00 a.m. to 5:00 p.m.

Questions regarding this opportunity can be directed to Human Resources at 541-450-6050 or [e-mail]

The City of Grants Pass is a High Performance Organization that has a well‑defined Mission, Vision and Values which provides the framework for our organizational culture. We believe that the best solutions come from empowered teams with the knowledge and shared vision of the community's goals. We promote a legacy of excellence through a culture of trust, collaboration, and encouragement of personal growth and the celebration of our achievements. We seek to attract adaptable, creative and motivated individuals who share our community pride and dedication to exceptional public service. If you are an individual who appreciates a working team environment, which focuses on trust, crucial communications, commitment, accountability and results, then the City of Grants Pass may be a great place for you!

Training and Experience

An Associate Degree with major coursework in business administration, engineering, or a related field, and six (6) years of directly related experience, including three (3) years of supervisory, management, and/or administrative experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed in the job description.

Licensing Requirements

Oregon Driver's License- Class C

Knowledge & Skills Desired

• Supervision/management theories, principles and practices;
• Effective and efficient public relations;
• Educational methods and instructional techniques;
• Personal computers and training requirements;
• OSHA safety and training requirements;
• Principals of asset management;
• Repair, maintenance and replacement of automobiles, light and heavy duty trucks;
• Facility maintenance operations;
• Repair and maintenance of automotive equipment;
• Operation of tools and equipment in area of expertise;
• Fleet management.

Application materials must be turned in by the closing date in order to be considered for this position. Any application missing required materials will not be considered.

1. City Application
2. Resume
3. Cover Letter

The ranking and selection of applicants to proceed in the process includes: experience, responses to supplemental questionnaire, and meeting minimum qualifications of the position. The initial selection process for this position includes the following steps: application review and oral interview. The final selection process following interview includes the following steps: tentative offer, criminal history check, background/reference check, drug screening and final offer of employment.

All candidates will be notified of the status of their application after the closing date.

Reasonable accommodations may be made upon request prior to the application deadline to enable individuals with disabilities to participate in the job application process.

Per Oregon Revised Statutes 408.225 and 408.230, the City of Grants Pass grants preference in hiring and promotion of veterans and disabled veterans as defined by state law. If you are eligible and wish to claim Veterans' preference points, please indicate so on your application. Please note that you need to submit documentation of your eligibility at the time of your application.

Directly related work experience and qualifications will be evaluated alongside others who perform work of comparable character as required by Pay Equity Law.

It is the policy of the City of Grants Pass that no person shall be discriminated against based on race and characteristics traditionally associated with race to include hair styles, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or current employment status. The City values diversity and encourages everyone who is interested in employment with the City to apply.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Police Officer applicants must show proof of citizenship with 18 months of hire.