Superintendent - Fleet

City of Grants Pass, Oregon; Grants Pass (OR); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Pension plan (PERS)

Life insurance

Job summary

The City of Grants Pass is seeking a seasoned Fleet Superintendent to lead the Fleet Services Division, overseeing procurement, upfitting, maintenance, and replacement for Police, Fire, Parks and Public Works.

With responsibility for a fleet of over 200 units, the role requires strategic leadership, strong vendor relationships, and a focus on safe, reliable, and cost-efficient operations across city departments.

Qualifications

• Associate degree in business administration, engineering, or related field with six years of related experience, including three years in supervisory/management roles.
• Oregon Driver's License – Class C required.
• Knowledge of asset management, procurement, upfitting, and maintenance of a wide range of police, fire, and public-works vehicles.

Responsibilities

• Lead, supervise, and develop fleet staff including scheduling, performance management, and training.
• Oversee maintenance, inspections, repairs, and preventive maintenance for the fleet.
• Manage inventory, parts, contracts, and vendor performance.

Skills

Staff supervision

Leadership

Budgeting

Procurement

Vendor management

Fleet management

Contract management

Education

Associate degree in business administration or engineering, or related field

Job description

Fleet Superintendent

City of Grants Pass — Public Works Department

City of Grants Pass is seeking an experienced and dynamic Fleet Superintendent to lead and manage the City’s Fleet Services Division. This critical role oversees the full lifecycle of City vehicles and equipment, including procurement, upfitting, maintenance, and replacement for Police, Fire, Parks, and Public Works. With a fleet of more than 200 units—from small ride‑on mowers to multimillion‑dollar ladder trucks—the Fleet Superintendent ensures safe, reliable, and cost‑effective operations that support essential public services citywide.

About The Position

Fleet Superintendent

City of Grants Pass — Public Works Department

City of Grants Pass is seeking an experienced and dynamic Fleet Superintendent to lead and manage the City’s Fleet Services Division. This critical role oversees the full lifecycle of City vehicles and equipment, including procurement, upfitting, maintenance, and replacement for Police, Fire, Parks, and Public Works. With a fleet of more than 200 units—from small ride‑on mowers to multimillion‑dollar ladder trucks—the Fleet Superintendent ensures safe, reliable, and cost‑effective operations that support essential public services citywide.

The Fleet Superintendent provides strategic leadership for daily shop activities, supervises staff, manages vendor relationships, and ensures high‑quality service delivery. This position is ideal for someone who thrives in a fast‑paced environment, excels at problem‑solving, and brings both exceptional technical expertise and strong organizational skills.

Key Responsibilities

• Lead, supervise, and develop fleet staff; direct scheduling, performance management, and training.
• Oversee maintenance, inspections, repairs, and preventive maintenance programs for the entire fleet.
• Manage inventory, parts, supplies, contracts, and vendor performance.
• Prepare and administer the annual Fleet Services budget, including capital planning and vehicle replacement recommendations.
• Ensure compliance with all applicable safety regulations, policies, and standards.
• Conduct repair verifications, quality audits, and follow‑up assistance for Fleet Services customers.
• Represent Fleet Services at departmental and community meetings; provide clear and professional communication.
• Develop detailed vehicle specifications and coordinate cost‑effective procurement and fleet lifecycle solutions.
• Provide detailed risk management information to fleet managers to assist in determining fleet condition.
• Triage workloads based off fleet resources and needs of city departments.
• Provide positive communications with stakeholders including Police, Fire and Public Works management teams.

Ideal Candidate

• Highly organized, approachable, and calm under pressure.
• Effective communicator who demonstrates strong leadership and teamwork skills.
• Experienced in contract management, budgeting, and operational oversight.
• Skilled in procurement, upfitting, and maintenance of a wide range of police, fire, and public‑works vehicles.
• Able to build positive working relationships across departments and maintain a high‑performance, customer‑service‑oriented shop environment.
• Previous experience working on Emergency vehicles such as Police and Fire equipment
• Experience in building complex specification for specially vehicles such as vactors, Incident command vehicles, SWAT vehicles, Battalion chief rigs backhoes, graders etc.

Schedule

This position works Monday through Friday, 8:00 a.m. to 5:00 p.m.

Questions regarding this opportunity can be directed to Human Resources at 541-450-6050 or [e-mail].

The City of Grants Pass is a High Performance Organization that has a well‑defined Mission, Vision and Values which provides the framework for our organizational culture. We believe that the best solutions come from empowered teams with the knowledge and shared vision of the community's goals. We promote a legacy of excellence through a culture of trust, collaboration, and encouragement of personal growth and the celebration of our achievements. We seek to attract adaptable, creative and motivated individuals who share our community pride and dedication to exceptional public service.

If you are an individual who appreciates a working team environment, which focuses on trust, crucial communications, commitment, accountability and results, then the City of Grants Pass may be a great place for you!

Minimum Qualifications

Training and Experience:
An Associate Degree with major coursework in business administration, engineering, or a related field, and six (6) years of directly related experience, including three (3) years of supervisory, management, and/or administrative experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed in the job description.

Licensing Requirements

Oregon Driver's License- Class C

Knowledge & Skills Desired

• Supervision/management theories, principles and practices;
• Effective and efficient public relations;
• Educational methods and instructional techniques;
• Personal computers and training requirements;
• OSHA safety and training requirements;
• Principals of asset management;
• Repair, maintenance and replacement of automobiles, light and heavy duty trucks;
• Facility maintenance operations;
• Repair and maintenance of automotive equipment;
• Operation of tools and equipment in area of expertise;
• Fleet management.

Required materials to be turned in for this recruitment are:

• City Application
• Resume
• Cover Letter

Ranking and Selection

The ranking and selection of applicants to proceed in the process includes: experience, responses to supplemental questionnaire, and meeting minimum qualifications of the position. The initial selection process for this position includes the following steps: application review and oral interview. The final selection process following interview includes the following steps: tentative offer, criminal history check, background/reference check, drug screening and final offer of employment.

All candidates will be notified of the status of their application after the closing date.

Reasonable accommodations may be made upon request prior to the application deadline to enable individuals with disabilities to participate in the job application process.

Per Oregon Revised Statutes 408.225 and 408.230, the City of Grants Pass grants preference in hiring and promotion of veterans and disabled veterans as defined by state law. If you are eligible and wish to claim Veterans' preference points, please indicate so on your application. Please note that you need to submit documentation of your eligibility at the time of your application.

Directly related work experience and qualifications will be evaluated alongside others who perform work of comparable character as required by Pay Equity Law.

It is the policy of the City of Grants Pass that no person shall be discriminated against based on race and characteristics traditionally associated with race to include hair styles, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or current employment status. The City values diversity and encourages everyone who is interested in employment with the City to apply.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Police Officer applicants must show proof of citizenship with 18 months of hire.

Summary Of Benefits 2026

Health Insurance

The City provides a full family healthcare package that includes medical, prescription, vision, and dental insurance. Full family coverage includes spouse, registered domestic partner or same sex domestic partner and children up to age 26.

Most employees are currently provided two options for health insurance and may elect to have their portion of the health insurance premium deduction taken out of their paycheck on a pre‑tax basis. Employee rates for 2026 for health and dental coverage range from $185 to $194 per month depending on the coverage selected.

In addition to health coverage, the City contributes $234 per month to a Health Reimbursement Account (HRA/VEBA) on the employee’s behalf.

Dental Insurance

The City provides two carriers for dental coverage, PacificSource with two options available. PacificSource Dental allows employees to select any dentist covered by PacificSource.

Retirement

The City participates in the Public Employees Retirement System (PERS). An employee is eligible for PERS after six months of service (unless the employee is already a PERS member, then contributions are immediate). The employee’s contribution of 6% is paid by the City under each collective bargaining agreement and the personnel rules at this time.

Oregon Public Service Retirement Plan (OPSRP)

An employee who is new to Oregon public service and was hired on or after August 29, 2003, becomes an OPSRP Pension Program member if the employee works six full calendar months in a qualifying position for an OPSRP-Participating employer. The six‑month waiting period cannot be interrupted by more than 30 consecutive working days and must be served with the same employer.

Life Insurance

The City provides life insurance to all full‑time employees at one time their annual salary. An employee can voluntarily choose to purchase additional life insurance, spousal life and/or dependent life.

Accidental Death and Dismemberment

The City provides accidental death and dismemberment insurance to all full‑time employees at one time their annual salary.

Long Term Disability

The City provides benefits at the rate of 60% of salary with a maximum monthly benefit of $9,000 and a maximum covered salary of $15,000 per month. This benefit has a 90‑day elimination period.

Flexible Spending/125 Program

Employees may elect to set aside monies pre‑tax for out of pocket medical (maximum deferral $3,400) and/or dependent care (maximum deferral $5,000) expenses.

FICA and Medicare

The City participates in Social Security and pays the employer’s portion of FICA and Medicare for each employee.

Deferred Compensation Program

Deferred compensation is a voluntary program which allows employees to designate a dollar amount or percentage of their pay for pre‑tax retirement savings. These funds are deducted from an employee’s check after FICA taxes, but before state and federal taxes, are applied. These funds are held state and federal tax free until the employee begins to withdraw funds. An employee is eligible to withdraw funds upon separation of service. The City provides four different carriers from which the employee can select. Employees may defer a maximum of $24,500 in 2026, with “catch‑up” provisions that apply to those employees nearing retirement.

Worker’s Compensation

Approved on‑job injuries are paid at approximately 66 2/3% of regular salary upon acceptance of the claim. The difference between employee’s normal net and worker’s compensation claim is paid by the City under the terms and conditions set forth in Administrative Policy 5-1 and the applicable collective bargaining agreement.

Holiday/Holiday Compensation

Management, supervisors, non‑represented, and Grants Pass Employee Association employees receive 10 paid holidays per year. Police personnel receive a holiday compensation bank of 48 hours each July 1 and January 1. Fire represented personnel receive a holiday compensation bank of 132 hours (56‑hour schedule) each July 1 based on the prior years’ service.

Personal Holiday

Grants Pass Employee Association and Confidential‑Classified employees receive 2 personal use‑it or lose‑it holidays per year, pro‑rated based on the total months of service for the prior calendar year. Management and supervisory employees receive 1 personal use‑it or lose‑it holiday per year.

Vacation

Vacation accrual is provided to each regular full‑time and regular part‑time employee based upon their job classification, labor group, and scheduled workweek. Accruals and their availability for use are determined by a collective bargaining agreement or Personnel Rules, Regulations and Policies.

Sick Leave

Sick leave accrual is provided to each regular full‑time and regular part‑time employee based upon their scheduled work week. Sick leave accrual is available for use immediately. Full‑time employees working a 40‑hour schedule receive 96 hours per year, which accrues at 3.69 hours per pay period. Fire personnel on a 56‑hour schedule receive 156 hours per year, which accrues at 6 hours per pay period.

Emergency Leave

Emergency leave is provided to employees to attend the funeral of an immediate family member, or to visit a member of your immediate family whose illness may result in death. Firefighters may take a 24‑hour shift and all other employees may take up to 24 hours or 3 days emergency leave days per calendar year. Sick leave and/or vacation may also be utilized with approval.

Employee Assistance Program

The EAP provides an employee and the employee’s dependents up to four confidential visits per issue during a year at no cost. Visits may be for counseling, assessment or referral help in dealing with the various stresses in life.

Fitness Reimbursement Policy

Full‑time employees are eligible for a $40 per month individual reimbursement towards monthly membership dues to a health/fitness facility upon proof of payment and attendance. Reimbursement is processed on a quarterly basis through payroll. Regular part‑time employees are eligible for a pro‑rated reimbursement.

Educational Reimbursement Policy

A portion of the registration and fee costs associated with educational courses taken at an accredited institution and related to a regular full‑time employee’s job will be reimbursed upon successful (Grade C or better) completion of the class. All employees who have completed their trial service period are eligible for this benefit. This program is dependent on budget availability and limitation of the program.

Direct Deposit

Employees may voluntarily elect to have their paycheck electronically deposited in their bank(s) of choice.

All employees, excluding those classified as management and therefore “at will”, are required to a serve a trial service period. Most positions require the incumbent serve a 12‑month trial service period. Uncertified Police Officers and Dispatchers will be required to serve an 18‑month trial service period. Some benefits identified in this summary become available upon satisfactory completion of said period.

Collective Bargaining Agreements Are Located At:

https://www.grantspassoregon.gov/184/Human-Resources