Summons Processing Support

NYC Department of Environmental Protection (NYC DEP); New York (NY); On-site; USD 47,000 - 53,000; Full time

Job summary

The NYC Department of Environmental Protection (DEP) seeks a Clerical Associate in New York City to support the Air Pollution Control Program. Responsibilities include filing summonses, assembling mail packages, and updating records across databases. Strong MS Office skills and prior clerical experience are valued.

The role requires a HS diploma and at least one year of clerical work, with residency and city requirements noted. The office emphasizes customer service and accuracy in daily tasks.

Qualifications

• Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
• Experience in customer service and administrative duties is preferred.

Responsibilities

• Performs clerical work in relation to printing out summonses by hearing date.
• Processes Department of State summonses by assembling packages in chronological order and handling mail.
• Updates and uploads records in a database and edits information in computer systems to keep records accurate.

Skills

Typing 100 wpm

Education

High School Diploma

Tools

MS Office

Excel

Word

Job description

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the city.

The Bureau of Environmental Compliance's mission is the enforcement of environmental laws and regulations, which affect the health and safety of the public and environment. Specifically, the bureau enforces the City's Asbestos regulations as well as the Air and Noise Codes. The Bureau is comprised of the Division of Air &Noise Policy, Permitting and Enforcement and the Asbestos Control Program. These divisions respond to air and noise code complaints; inspect and track asbestos removal projects; and foster the goals of environmental protection.

The Clerical Associate will perform administrative duties in support of the New York City Air Pollution Control Program and other matters under the jurisdiction of the Bureau of Environmental Compliance.

Duties

Under direction of a supervisor, the selected candidate will work as a Clerical Associate with the responsibility of performing clerical duties assigned by the supervisor. The Clerical Associate will perform the following duties:

• Performs clerical work in relation to printing out summonses in a timely manner categorized by hearing date.
• Processes Department of State summonses by assembling packages in chronological order and process certified and regular mail.
• Updates and uploads records in a database for accuracy of information and edits information in computer systems to update records.

The ideal candidate will have experience in customer service and administrative duties with New York City DEP with at least three years of professional experience. The Clerical Associate should be proficient in computers and have a working knowledge of MS Office skills, including Excel and Word.

CLERICAL ASSOCIATE - 10251

Minimum Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Preferred Skills

Ability to perform clerical functions efficiently and accurately. Ability to carry out assigned tasks decisively and accurately and work efficiently, excellent customer service and oral communication. Communicate clearly and diplomatically with the public, and supervisors. The position requires close attention to detail and organization skills and strong computer skills to ensure all tasks are completed in a timely manner. Excellent oral and written communication skills are mandatory.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the city for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you. Please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $46,503.00 – $53,479.00