Summer Conference Operations Lead

ULSA University of Louisville; United States; On-site; USD 55,000 - 90,000; Full time

Job summary

The University of Louisville is seeking an Events Coordinator IV to manage a $2 million summer conference housing program, overseeing billing, assignments, and on-site logistics on Belknap Campus. This role leads a team of 16 student workers and two graduate interns, coordinating operations from move-in to move-out while ensuring excellent customer service.

You will market conference services, recruit staff, monitor accounts, and produce weekly financial reports.

Qualifications

• Experience in higher education or youth-centered environments.
• Experience in project coordination, marketing, or communications.
• Experience supervising student workers or interns.
• Experience managing conference programs as a lead or direct assistant, preferably at a higher learning institution.

Responsibilities

• Coordinate billing, assignments, and on-site logistics for a $2 million summer conference housing program; assign client group members to rooms and manage move‑in/move‑out.
• Lead weekly operations meetings with housekeeping, facilities, finance, resident experience, and summer conference teams.
• Recruit, onboard, and train 16 student workers and 2 graduate interns annually.
• Participate in on‑call rotation and support summer operations and related initiatives.

Skills

Higher ed experience

Project coordination

Marketing & communications

Supervising student workers

Conference program management

Job description

The University of Louisville is seeking an Events Coordinator IV to manage a $2 million summer conference housing program, overseeing billing, assignments, and on-site logistics on Belknap Campus. This role leads a team of 16 student workers and two graduate interns, coordinating operations from move-in to move-out while ensuring excellent customer service.

You will market conference services, recruit staff, monitor accounts, and produce weekly financial reports.