Events Coordinator IV (Coordinator, Summer Operations)

University of Louisville; Louisville (KY); On-site; USD 42,000 - 65,000; Full time

Job summary

University of Louisville is seeking an Events Coordinator IV (Coordinator, Summer Operations) to oversee all billing, assignments, and logistics for a $2 million summer conference housing program at Belknap Campus. The role includes recruiting clients, meeting revenue goals, and coordinating on-site operations.

The position requires a Bachelor's degree or equivalent, with experience in project coordination, marketing, communications, and supervising student workers.

Qualifications

• Experience in project coordination, marketing, or communications.
• Experience supervising student workers or interns.
• Experience managing conference programs as lead or assistant.
• Background in higher education or youth-centered environment is preferred.

Responsibilities

• Coordinate on-site logistics for summer conference housing program.
• Lead weekly operations meetings with multiple teams.
• Supervise 16 student workers and two graduate interns.
• Market conference services and drive revenue growth goals.
• Oversee billing, deposits, and account balances; ensure timely payments.
• Provide 24/7 on-call support during summer operations.

Skills

Project coordination

Marketing

Communications

Supervising student workers

Education

Bachelor's degree or equivalent combination

Job description

## Events Coordinator IV (Coordinator, Summer Operations)Apply: Belknap Campus: Full time: Posted Today: End Date: November 24, 2026 (10 days left to apply): R109725**Department:****Location:**Belknap Campus**Time Type:**Full time**Worker Type:**Regular**Job Req ID:**R109725**Minimum Requirements:**Bachelor's degree in a related field or an equivalent combination of education and experience. Grade 4 (Hourly)**Position Description:**The Department of University Housing and the Resident Experience in the Division of Student Affairs is seeking to hire an Events Coordinator IV (Coordinator, Summer Operations). The Events Coordinator is responsible for coordinating all billing, assignments, and logistics for a $2 million dollar summer camp and conference program. This position recruits clients to meet revenue-generating goals targeted to reduce academic year resident rent. The Events Coordinator continuously works on different tasks and projects to execute the summer conference program, pivoting often to prioritize competing projects. This position provides and champions the provision of exceptional customer service and exercises a high degree of collaborative experience in all work tasks. Additionally, the Events Coordinator serves in the departmental on-call rotation during the summer months.**Essential Duties and Responsibilities***Administration and Operations** Serves as front line contact for clients and guides them through program processes including registration, contract execution, occupant planning, on-sight procedures, and payments for dynamic $2 million dollar summer conference housing program* Assigns client group members to rooms and coordinates all on-site logistics for move-in, active occupancy, and move-out functions* Monitors client accounts, provision of contract requisites, and occupant activities to ensure all contractual obligations are fulfilled* Plans and leads weekly operations meetings including housekeeping, facilities, finance, resident experience, and summer conference teams* Manages, supervises and provides timely performance feedback to 16 student workers and two graduate interns* Leads 24-hour on-call immediate and emergency response operation and coordinates team member on-call rotation*Marketing and Recruitment** Markets conference services to internal and external customers interested in summer on-campus housing for small and large groups* Assists Manager to develop marketing initiatives and install program improvements to meet annual 20% revenue growth objective for next five years* Leads recruitment efforts to hire 16 student workers and 2 graduate interns annually and plans and executes all onboarding and training*Billing and Financial Reporting** Monitors client accounts to ensure deposits are paid timely and account balances are collected before or at the time of client group’s arrival* Produces weekly revenue and other financial reports for Business Office to apply to Division and other high-level budgeting, reporting and analysis* Invoices clients and tracks client accounting records to identify unpaid bills and late fees owed* Corresponds with clients regarding outstanding balances and develop strategies to ensure payment collection*Other Duties** Participates to assist with the execution of Division initiatives such as freshman orientation, Welcome Week, and resident move-in events* Performs other duties and completes special projects as assigned**Preferred Qualifications*** Experience working in a higher education or youth-centered environment* Experience in project coordination, marketing, or communications* Experience supervising student workers or interns* Experience managing conference programs as a lead or direct assistant, preferably at a higher learning institution**Work Hours and Location**This is a full-time, non-exempt position with a 37.5-hour regular workweek including early morning, evening, weekend, and holiday hours as required. Additional work hours may be required based on department needs, programming, staffing, and/or scheduling. The primary work location for this position is at the Belknap Campus. Occasional overnight travel (for professional development, conferences, student trips, etc.) may be required.**Employee Benefits**The University of Louisville offers competitive benefits and perks to eligible full-time and part-time employees. Please visit the University of Louisville’s Total Rewards webpages for details.**Student Affairs**The Division of Student Affairs encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract.**Please submit a resume, cover letter, and three professional references with your application.** **Compensation will be commensurate to candidate experience.**