SUD Team Leader

California SUD Counselor Certification; San Rafael (CA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Buckelew Programs is hiring a Team Leader for the Helen Vine Recovery Center, a 30-bed residential detox and substance use treatment program in Marin County. You will oversee daily operations, staff coordination, and ensure compliance with contracts and budgets while maintaining HIPAA and Medi-Cal standards.

The role is full-time, on-site Wednesday through Sunday, with responsibilities across administrative, clinical, and program quality duties, including staff supervision and collaboration with

Qualifications

• Associate's degree in social services/psychology with 6 years relevant experience.
• Bachelor's degree with 4 years experience.
• Master's degree with 2 years experience.
• Experience with individuals with severe mental illness and/or substance use preferred.
• Minimum one year of supervisory experience in a behavioral health setting.
• Understanding of family and group dynamics required.

Responsibilities

• Administrative: manage EHR data, generate reports, ensure documentation accuracy.
• Staff Management: recruit, onboard, train, supervise staff and volunteers; oversee team.
• Clinical Duties: manage referrals, intakes, discharges; develop client treatment plans; document progress notes.
• Program Quality and Compliance: meet DHCS/Medi-Cal guidelines; support audits and chart reviews.
• Facility and Housing: assist with housing regulations, inspections, and vendor coordination.

Skills

Fluent in English

Supervisory experience

Interpersonal skills

Strong communication

Driver's license

Education

Associate's degree in social services/psychology

Bachelor's degree

Master's degree

Tools

Microsoft Office (Word, Excel)

EHR systems

Database management

Driver's license verification

Job description

A Prerequisite of a 9-hour orientation course must be submitted with the application. The course can be found online from one of the following CADTP-approved online education providers: Select a 9-hour course from these approved CADTP-Approved CEU Providers:

Take a look at these exciting CADTP events!

Compassionate mental health, supported housing and substance use treatment for the North Bay

We are hiring a new Team Leader for the Helen Vine Recovery Center, a 30-bed, co-ed, clinically managed (non-medical) residential detox and substance use treatment program in Marin County.

Buckelew Programs is the leading provider of behavioral healthcare services in the North Bay, providing compassionate mental health, supported housing, and substance use treatment.Become part of our team and contribute to making a real impact.

We are hiring a new Team Leader for the Helen Vine Recovery Center, a 30-bed, co-ed, clinically managed (non-medical) residential detox and substance use treatment program in Marin County. As the Team Leader, you willoversee the daily operations, administration, and staff coordination in the program. You will support the implementation of the program in alignment with approved contracts and budgets while maintaining compliance with all applicable laws and regulations. This is a full-time swing shift position, working onsite Wednesday - Sunday.

Responsibilities

Administrative Responsibilities

• Maintain and manage data within Electronic Health Record (EHR) systems; generate reports and ensure documentation accuracy.
• Support program management in daily facility operations including staffing and program goal alignment.
• Assist with financial oversight; monitor expenditures and ensure adherence to budget and financial controls.
• Support both clinical and administrative documentation processes.
• Review and ensure accuracy of staff timecards for processing.

Staff Management

• Assist in recruiting, onboarding, training, and supervising staff and volunteers (where applicable).
• Provide leadership through team oversight, corrective action plans, and regular performance evaluations.
• Support schedule planning and participate in the on-call rotation.
• Facilitate weekly team, individual, and all-staff meetings.
• Monitor staff productivity and adherence to agency billing standards.

Clinical Duties

• Assist in managing referrals, intakes, and discharges.
• Guide staff in developing and implementing client treatment plans using psychosocial rehabilitation practices.
• Meet monthly documentation standards and maintain timely progress notes in EHR systems.
• Deliver case management services including care coordination, treatment planning, family/provider engagement, and referral management.
• Provide crisis intervention and management as needed.
• Conduct periodic audits of client charts and ensure ongoing compliance with HIPAA, Medi-Cal, and contractual standards.
• Identify and connect clients with community resources to enhance their program experience.

Program Quality and Compliance

• Ensure services meet clinical and operational standards, including DHCS and Medi-Cal documentation guidelines.
• Maintain compliance with applicable legal, regulatory, and contractual standards, including CARF, etc.
• Support adherence to health and safety regulations and policies.
• Participate in internal and external audits and chart reviews.

Facility and Housing (If Applicable)

• Assist in obtaining and maintaining safe and sanitary housing according to local housing authority and fire district regulations.
• Conduct regular housing inspections and follow up on maintenance needs and vendor coordination.
• Support positive relationships with landlords, owners, and neighborhoods.
• Ensure facilities are in compliance with Medi-Cal, DHCS, and CCL standards.

Qualifications

Education and Experience

• Education requirements:
  • Associate's degree in social services/psychology with 6 years of relevant experience
  • OR Bachelor's degree with 4 years of experience
  • OR Master's degree with 2 years of experience
• Experience working with individuals with severe and persistent mental illness and/or substance use preferred.
• Minimum one year of supervisory experience, ideally in a behavioral health setting.
• Understanding of family and group dynamics required.

Skills and Abilities

• Fluent in English; bilingual/bicultural candidates preferred.
• Ability to work independently and manage multiple tasks with professionalism and good judgment.
• Demonstrated interest in working with individuals with behavioral health disabilities.
• Competence in Microsoft Office (Word, Excel) at an intermediate level.
• Skilled in database management and navigating multiple EHR systems.
• Strong oral and written communication skills.
• Positive team player with strong interpersonal abilities.
• Valid California drivers license, insurable driving record, and a personal vehicle with current insurance required.

Physical Requirements

• Intermittent Activities: Stretching, bending, kneeling, squatting, twisting, reaching, pushing, pulling, grasping, lifting up to 30 lbs.
• Extended Activities: Driving, standing, sitting, typing, writing.

CERTIFICATION REQUIREMENTS

Employees in this position are required to maintain current certification as an Alcohol and Drug Counselor through CADTP, CCAPP, or another state-approved provider. Loss of certification will result in disqualification from continued employment in this role.

Weare an Equal Opportunity Employercommitted to creating a workplace that celebrates diversity, promotes equality, and fosters inclusion. We encourage applications from individuals of all backgrounds, experiences, and perspectives.