Substitute Secretary/Exam Proctor

HSE Schools; Independence (KS); On-site; USD 20,664 - 34,440; Part time

Job summary

A local educational institution in Independence, Kansas, is seeking a Substitute Secretary/Exam Proctor. This role involves setting up testing environments, communicating with students and staff, and various administrative tasks. Ideal candidates will possess excellent communication and customer service skills, alongside a flexible and positive attitude. A High School Diploma is required, and experience with students is a plus. This position is vital for maintaining an efficient and supportive educational environment.

Qualifications

• Experience working with students is a plus.
• Maintain confidentiality of students and staff.

Responsibilities

• Set up Testing Space and check in students.
• Monitor students on Test Day and adhere to testing guidelines.
• Answer telephone and transfer calls as needed.

Skills

Excellent communication skills

Strong customer service skills

Flexible

Positive attitude

Education

High School Diploma

Job description

JOB DESCRIPTION

Substitute Secretary/Exam Proctor

• Excellent communication skills
• Strong customer service skills
• Flexible
• Positive attitude
• High School Diploma
• Experience working with students is a plus
• Maintain student, building, staff and district confidentiality at all times

Exam Proctor Performance Responsibilities:

• Set up Testing Space
• Check in students/confirm attendance with attendance office
• Monitor students on Test Day Toolkit
• Monitor testing room
• Collect all materials
• Adhere to standardized testing guidelines (NO CELL PHONES in any testing room)
• Communicate with Assistant Principal/Admin as needed
• Ability to stand and move throughout the entire testing period

Substitute Secretary Performance Responsibilities:

• Answer telephone, transfer calls as needed, take messages
• Greet parents and other guests in welcoming & positive manner
• Monitor building visitors, sign-in sheets and distribution of name tags
• Assist faculty/staff as requested: Make copies, cut out learning materials, organize files, laminating, etc.
• Help with copy machine problems; toner, jams, etc.
• Provide information to subs upon arrival; potentially check in using Safe Visitor
• Sign and document bus notes
• Watch referred students in the office or detention room until teacher or administrator is available
• Dismiss early departure students
• Monitor bus and weather radios
• Take daily attendance and check attendance line for call ins
• Make phone calls for student absences not previously called or emailed to school
• Sort and Distribute Inter office school mail in timely fashion
• Sort and Distribute USPS mail in timely fashion
• Distribute information as needed to classrooms
• Other tasks as requested by Administrative Staff