Substitute Secretary 2026-2027

Paycom - ATS; Webster Groves (MO); On-site; USD 32,000 - 42,000; Part time

Job summary

Webster Groves School District is seeking an administrative assistant to provide secretarial support to district staff, coordinate attendance information, answer phones, prepare correspondence, and maintain filing systems. This role emphasizes confidentiality and effective communication within a school environment.

The position requires 1–3 years of office experience, a high school diploma, and proficiency with Google Suite, Canva, Infinite Campus, and Microsoft Office.

Qualifications

• High school diploma required.
• 1–3 years of office experience.
• Non-Exempt status.
• Must maintain confidentiality (FERPA/HIPAA).

Responsibilities

• Provide administrative support to supervisor and district staff.
• Prepare and maintain attendance information and reports.
• Answer phones and direct inquiries.
• Prepare and disseminate correspondence and forms.
• Maintain filing system and records.
• Coordinate after-school activities and announcements.
• Respond to emergency calls to notify appropriate parties.
• Protect confidentiality and data privacy.
• Assist with setup for large meetings.
• On-call/as-needed as assigned by supervisor.

Skills

Interpersonal communication

Written and verbal communication

Organization

Multitasking

Education

High school diploma

Tools

Google Suite

Canva

Infinite Campus

Microsoft Office

Job description

Primary Objective: To provide secretarial support to assigned personnel; communicating information to staff, the public, and other districts; orienting personnel to their job requirements; ensuring compliance with financial, legal and administrative requirements; and providing information and/or direction as may be requested.Essential Functions:Provide administrative support or assistance to supervisor and in certain defined areas to supervisor or other personnel in the officePrepare and maintain student attendance information, and generate attendance reports and lettersAnswer phones and provide appropriate information or directionPrepare and disseminate correspondence, memos and formsMaintain existing filing systemMonitor assigned activities and/or program components (i.e. school announcements, coordination of after school activities, managing Google Suite, Canva,, 1:1 Technology communications, discipline communications, mail merge, etc)Responds to emergency calls for the purpose of notifying appropriate parties to address immediate safety issuesResponsible for maintaining confidentiality (ie: FERPA, HIPPA)Promote and practice an attitude of friendly cooperation and harmony throughout the school/buildingDemonstrate strong organizational and computer/technology skills (ie: Infinite Campus, Google Suite, Canva, and Microsoft Office)Maintain effective interpersonal and written and verbal communication skillsAbility to handle multiple tasks simultaneouslyAssist with set up for large meetingsAssume other responsibilities as may be assigned by supervisorEducation: High school diploma requiredExperience: 1-3 years of office experienceFLSA Status: Non-ExemptOn-call/as-needed positionWEBSTER GROVES SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANTWGSD District Code of Conduct