Substitute-Admissions and Records Evaluator Continuous Applicant Pool

Imperial Valley College; Imperial (CA); On-site; USD 54,000 - 73,000; Full time

Job summary

Imperial Valley College is seeking a Substitute-Admissions and Records Evaluator to support the Admissions & Records division. The role involves confidentially analyzing academic records, transcripts, and transfer paperwork to determine degree eligibility and certificate requirements.

Responsibilities include reviewing transcripts, verifying prerequisites, researching accreditation, and communicating policies to students and staff.

Qualifications

• Associate degree required.
• Four or more years of increasingly responsible office experience.

Responsibilities

• Review, evaluate and maintain academic records/transcripts for degrees/certificates and prerequisite verification.
• Analyze transcripts for courses, units, level and grading system.
• Evaluate transcripts from other colleges/universities for prerequisites.
• Research accreditation status of colleges/universities as needed for transcript evaluation.
• Explain district policies and transfer requirements to counselors, faculty, students and the public.
• Determine final eligibility for associate degrees and certificates; assist with petitions.

Education

Associate degree

Job description

Substitute-Admissions and Records Evaluator Continuous Applicant Pool

Salary: $63,835.20 Annually

Job Type: Classified Substitute

Job Number: SUB-AARE

Closing: Continuous

Location: 380 East Aten Road, Imperial, CA

Division: Admissions & Records

Representative Duties

BASIC FUNCTION: Under the direction of an assigned supervisor, performs confidential and technical duties involved in the analysis and evaluation of academic records and transcripts.

Distinguishing Characteristics

Incumbents in this classification perform specialized admissions and records duties to support the district's admissions and records department. This classification analyzes and evaluates academic records and transcripts and provides a specialized role in admissions and records.

Representative Duties

The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified.

1. Review, evaluate and maintain academic records/transcripts for a variety of purposes including eligibility for degrees and/or certificates, certification of general education requirements, and prerequisite verification.
2. Analyze transcripts for courses and units completed; determine level, content, unit value and grading system from catalogs, telephone, and written communication and other appropriate reference materials.
3. Evaluate transcripts from other colleges/universities to determine if prerequisite requirements for courses have been met.
4. Research and verify the accreditation status of colleges and universities as needed for transcript evaluation.
5. Interpret and explain District policies and procedures, and state regulations related to degrees, majors and certificate requirements, and academic and transfer policies to counselors, faculty, administrators, students, and the public.
6. Determine final eligibility for associate degrees and certificates; assist students and counselors with the appropriate course of action to resolve denied petitions.
7. Prepare and maintain degree and certificate award lists, files, and records; coordinate production and distribution of diploma and certificate awards; provide reports.
8. Monitor, review, and maintain file of articulation agreements; apply articulation policies to the evaluation process of certificate and degree completion.
9. Process general education certification requests and maintain appropriate records.
10. Process Change of Program requests from counselors for individual students.
11. Monitor degree verifications via the National Student Clearinghouse website and respond to requests.
12. Complete verification of associate degrees for Transfer (ADT's) for primary terms.
13. Monitor catalog regarding degree and certificate requirements; course additions and deletions; course numbers, titles, content, and unit values: monitor the degree audit system and report issues.
14. Collect, compile, verify, and record information for the preparation of reports.
15. Perform job-related duties as assigned.

Minimum Qualifications

Associate degree and four (4) years or more of increasingly responsible office experience in a related field.

Important Information

IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

Supplemental Information

RANGE 19 ON THE CLASSIFIED SALARY SCHEDULE: Salary placement is at Step 1.

EEO Information

Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Other Requirements

Imperial Community College is committed to creating an academic and work environment that fosters diversity, equity, and inclusion and equal opportunity for all, and ensures that students, faculty, management, and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion makes our district a unique and special place for individuals of all backgrounds. It is important that our employees' values align with our District's mission and goals for Equal Opportunity, Diversity, Equity, Inclusion, and Access.

EEO Detailed Statement

The Imperial Community College District is committed to the principles of equal employment opportunity and will implement a comprehensive program to put those principles into practice. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, gender identity, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, ancestry, political or organizational affiliation, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. The District will strive to achieve a workforce that is welcoming to men, women, persons with disabilities and individuals from all ethnic and other groups to ensure the District provides an inclusive educational and employment environment. Such an environment fosters cooperation, acceptance, democracy and free expression of ideas.