Expert Coordinator

Quintairos, Prieto, Wood & Boyer, P.A.; Orlando (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401(k) with employer match

Paid vacation and holidays

Personal time off

Job summary

Quintairos, Prieto, Wood & Boyer, P.A. in Orlando seeks a Medical Assistant / Expert Coordinator to support attorneys and nurses in coordinating medical experts and managing records for litigation.

The role emphasizes organizing, communicating with medical professionals, and ensuring timely document delivery in a fast-paced environment. Ideal candidates have experience in legal or healthcare-administrative roles, with strong attention to detail and proficiency in Word, Outlook, and Excel.

Qualifications

• Experience in legal, medical, or administrative support roles.
• Familiarity with medical terminology and records preferred.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Coordinate with attorneys, nurses, and staff to retain medical experts for litigation.
• Communicate with experts regarding availability, scheduling, and assignments.
• Prepare and distribute medical records and expert review packages.
• Ensure expert packages include necessary records and documents.
• Track status of requests and submissions; follow up on outstanding items.
• Deliver medical records and materials to retained professionals on time.
• Maintain accurate records of communications and deadlines.
• Assist with scheduling expert consultations, evaluations, and depositions.
• Organize electronic files containing medical records and correspondence.
• Provide general administrative and litigation support as needed.

Skills

Legal experience

Medical terminology

Administrative support

Organizational skills

Communication skills

Microsoft Word

Outlook

Excel

Tools

Microsoft Word

Outlook

Excel

Job description

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority owned law firm in the United States, is seeking a Medical Assistant / Expert Coordinator to join our Orlando office. This is a full-time position offering competitive compensation and a comprehensive benefits package.

About the Role

The Medical Assistant / Expert Coordinator will work closely with attorneys, nurses, and legal support staff to coordinate the retention of medical experts and facilitate the preparation and distribution of medical records and expert review packages.

This position requires a highly organized, detail-oriented professional who can manage multiple requests, coordinate with medical professionals, and ensure the timely delivery of records and materials needed for litigation matters.

The ideal candidate will have experience in a legal, medical, or healthcare-related administrative role, with strong communication skills and the ability to work efficiently in a fast-paced environment.

Primary Duties and Responsibilities

• Coordinate with attorneys, nurses, and legal staff to identify and retain medical experts for litigation matters
• Communicate with medical experts and their offices regarding availability, retention, scheduling, and case assignments
• Prepare, organize, and distribute medical records, case documents, and expert review packages
• Ensure expert packages contain the necessary medical records, supporting documentation, and case materials
• Track the status of expert retention requests, record submissions, and outstanding documentation
• Coordinate the timely delivery of medical records and expert materials to retained professionals
• Maintain accurate records of expert communications, assignments, and case-related deadlines
• Assist with scheduling expert consultations, evaluations, depositions, and other related appointments
• Follow up with medical experts and their offices regarding outstanding requests, reports, and documentation
• Organize and maintain electronic files containing medical records, expert materials, and related correspondence
• Communicate regularly with attorneys and nurses regarding the status of expert assignments and outstanding items
• Provide general administrative and litigation support as needed

Qualifications

• Prior experience in a legal, medical, healthcare, or administrative support role preferred
• Experience coordinating medical experts, medical records, or litigation-related services strongly preferred
• Familiarity with medical terminology and medical records preferred
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to manage multiple assignments, priorities, and deadlines
• Proficiency in Microsoft Word, Outlook, and Excel
• Ability to maintain organized electronic records and documentation
• Ability to work independently while collaborating with attorneys, nurses, and legal support staff
• Professional, dependable, and comfortable communicating with medical professionals
• Ability to handle confidential medical and legal information appropriately

What We Offer

QPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including:

• Medical, dental, and vision insurance
• Employer-paid life insurance and short-term disability
• 401(k) with employer match
• Paid vacation, holidays, and personal time off
• Opportunities for professional growth and advancement within a national law firm

QPWB is an Equal Opportunity Employer.

Join a Team of Difference Makers

Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.