Subcontracts Administrator (Remote)

Praxy; Reston (VA); Hybrid; USD 85,000 - 110,000; Full time

Job summary

ASRC Federal is seeking a Subcontracts Administrator to join our Shared Services team. This role supports complex government subcontracting, ensures compliance with FAR/DCMA requirements, and collaborates with program staff to manage post-award activities.

Remote work within the United States is eligible; ideal candidates reside near Reston, VA or Beltsville, MD for occasional in-person meetings. The position requires a Bachelor's degree (or equivalent) and 2–4 years of subcontract

Qualifications

• Bachelor's degree in related field or equivalent combination of experience and education.
• Proficiency in MS Office: Word, PowerPoint, Outlook with emphasis on Excel.
• Experience in Federal Government contracting.
• Understanding of cost accounting principles and FAR/DFAR requirements.

Responsibilities

• Develop, negotiate and administer subcontracts (T&M, Labor Hour, Fixed Price, Cost Reimbursable) in line with government requirements.
• Create subcontract files compliant with FAR/DCMA requirements under an approved purchasing system.
• Advise program staff and decide subcontract management approaches.
• Review government proposals for procurement impacts and coordinate with capture team.
• Support post-award subcontract management to meet performance criteria.

Skills

MS Office Proficiency

Education

Bachelor's degree or equivalent

Tools

Deltek Cost Point

Job description

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™

ASRC Federal Holding Company is seeking a Subcontracts Administrator to join our Shared Services team.This position is eligible for remote work within the United States. The ideal candidate will reside within commuting distance of Reston, VA, or Beltsville, MD to attend occasional team and company meetings, events, and collaborative activities. Candidates located elsewhere in the U.S. will also be considered; however, they must be willing and able to travel as needed to support business requirements.

Key Role

This position is within the procurement organization responsible for managing/supporting programs and proposals with complex subcontract requirements. The roll requires the ability to manage complex subcontract/subcontractor requirements in support of major Government proposals and awarded programs. All actions must comply with all policies required under an approved purchasing system.

Specific Roles/Responsibilities

• Develop, negotiate and administer T&M, Labor Hour, Fixed Price, Cost Reimbursable/Award Fee type Subcontracts, Non-disclosure Agreements and Teaming Agreements consistent with government client requirements in accordance company, FAR/DFAR procurement policies and procedures.
• Create subcontract files fully compliant with public laws/FAR/DCMA requirements under an approved purchasing system.
• Advise program staff and make decisions regarding subcontract/subcontractor management approaches.
• Review Government issued proposals for procurement impacts and work the procurement requirements with the capture team. This includes
  • Conduct a thorough review of prime solicitations and awards ensuring the subcontract RFP/awards contains all appropriate flow-downs and requirements.
  • Evaluate subcontract proposals for compliance and risks to the solicitation ensuring all aspects to requirements are considered from pricing or cost to include the management volume.
  • Perform price and cost analysis, resulting from negotiation of price/cost and price/cost-related terms and other subcontract or other agreement provisions.
  • Identify subcontractor requirements such as the submittal of sealed packages and advise capture team on compliance with requirements
  • Identify and comply with Small Business Subcontracting Plan and Small Business Participation Plan requirements.
• Support post-award subcontract management, ensuring compliance with required performance criteria and create and implement effective acquisition.
• Work daily with Program Managers, Project Controllers and other program staff to administer and track subcontract actions.
• Serves as team lead for projects or work areas.
• Participates in training of peers in compliance and subcontract procedures.

Basic Requirements

• Bachelor's degree in related field or equivalent combination of experience and education.
• 2-4 years at a minimum of subcontracts administration experience to include T&M, Labor Hour, Cost Reimbursable/Award Fee and Fixed Price Contracts
• Experience in Federal Government contracting
• Demonstrated understanding of cost accounting principles to include direct and indirect cost components and factors.
• Knowledge of the Federal Acquisition Regulations (FAR), Agency FAR Supplements.
• In depth knowledge/experience with public law requirements to maintain an Approved Purchasing System and operating under such a system
• Proficiency in MS Office: Word, Power Point, Outlook with an emphasis with Excel

Additional Desired Qualifications

• Experience with Deltek Cost Point

Why ASRC?

As a wholly owned subsidiary of Arctic Slope Regional Corporation, an Alaska Native Corporation, we are inspired by the Iñupiat culture. We embrace stewardship and the idea of using every resource effectively; teamwork when striving to achieve goals and building a collaborative environment; integrity in adhering to high moral principles and professional standards; respect in welcoming and regarding the differing opinions, experiences, rights and traditions of others; accountability in that we meet our commitments and take responsibility for our results; and continuous improvement, always striving to make things better, raising the bar and staying humble.

Advantages of Working at ASRC Federal

• Purpose-Driven Careers:
  • Certified Great Place to Work
  • Military Times’ Best for Vets Employer
  • Military.com’s Top 25 Veteran Employer
• Comprehensive Benefits:
  • Insurance Coverage:
    • Comprehensive plans for medical, dental, vision, life insurance, and short-term/long-term disability
  • Paid Leave:
    • Inclusive policies for bereavement, military obligations, and parental needs, along with 11 paid holidays annually
  • Retirement Savings:
    • A 401(k) plan with a generous company match and immediate vesting to help secure your financial future
  • Incentives:
    • Employee referral bonuses to reward you for helping grow the ASRC Federal Family
• Learning and Development:
  • After 90 days of employment, regular full-time employees are eligible for our professional development program. This includes annual funding for:
    • Pursuing Associate’s, Bachelor’s, or Graduate Degrees
    • Obtaining industry-standard professional certifications
    • Participating in professional certificate programs
    • Covering registration fees for professional conferences
• Centers of Excellence:
  • We established the Centers of Excellence to build, leverage and grow our technological capabilities, best practices and offer professional development for our technical teams. They contain many Communities of Practice which are forums that offer a platform to share ideas, best practices, innovations, and to collaborate with technical peers.Data Management: Applications will be reviewed in intervals. The first 10 candidates will be considered, followed by subsequent groups of 10.

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.

EEO StatementASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.