Subcontracts Administrator

agile-defense; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

Agile Defense is seeking a Subcontracts Administrator to join our Procurement Department supporting internal and government customers. This entry/mid-level role offers growth opportunities within government contracting.

The position involves pre-award and post-award activities, including evaluating statements of work, conducting market research, preparing solicitations, and negotiating terms and conditions. Remote to McLean, VA with occasional travel may be required.

Qualifications

• BS/BA in Business Administration or equivalent, 2+ years of job-related experience.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Knowledge of FAR/DFAR and experience negotiating Terms and Conditions (NDAs, Teaming Agreements, etc.).
• Strong analytical skills, detail-oriented, and excellent verbal/written communication, with ability to work in a collaborative team.

Responsibilities

• Maintain compliant procurement files.
• Coordinate with Contracts and Finance for procurement invoicing, audits, and closeout.
• Manage subcontract files and modifications, coordinates with vendors and internal teams.
• Prepare and execute subcontracts with flow-downs and contracting requirements.
• Support proposal efforts and data calls as needed.

Skills

MS Office

FAR/DFAR

Negotiation

Analytical skills

Communication

Teamwork

Detail-oriented

Education

BS/BA in Business Administration or equivalent

Tools

Microsoft Office Suite

Job description

About Agile Defense

At Agile Defense we know that action defines the outcome and new challenges require new solutions. That's why we always look to the future and embrace change with an unmovable spirit and the courage to build for what comes next.

Our vision is to bring adaptive innovation to support our nation's most important missions through the seamless integration of advanced technologies, elite minds, and unparalleled agility-leveraging a foundation of speed, flexibility, and ingenuity to strengthen and protect our nation's vital interests.

Title: Subcontracts Administrator

Location: Remote to McLean, VA

SUMMARY

Agile Defense is seeking a qualified individual to join our Procurement Department in support of our internal and government customers. The ideal candidate will have a demonstrated aptitude for this work, and a strong motivation to learn and grow in the field of government contracting. This is an entry/mid-level position with an opportunity to advance in the Procurement career path.

The Subcontracts Administrator will perform pre-award and post-award activities such as, analyzing requirements, conducting conduct market research, recommending revisions to statements of work/specifications, determining the appropriate type of contract, establishing milestones, conducting procurement planning/competition, developing solicitations, evaluating quotes/proposals, and negotiating terms and conditions. This position will conduct award of purchase orders, post-award activities, which include coordinating with vendors to ensure full understanding of terms, handling modifications, and resolution of issues.

JOB DUTIES AND RESPONSIBILITIES

• Maintain compliant procurement files.
• Coordinate with Contracts and Finance Departments in administering procurement invoicing and payments, procurement audit/filing, and closeout process.
• Ensure the management of subcontract file(s), including preparation and control of all modifications and correspondence.
• Interface and coordinate with vendor/subcontractor, and internal department personnel.
• Maintain a filing system and be responsible for correspondence on procurement matters.
• Process and negotiate NDAs and Teaming Agreements.
• Assist with data calls and support proposal efforts.
• Prepare and execute subcontracts incorporating flow-downs and other contractual requirements.
• Other responsibilities as required.

SUPERVISORY DUTIES

• This is a non-supervisory position

Education, Background, and Years of Experience

• BS/BA degree in Business Administration or equivalent with at least 2 years of job-related experience
• Proficiency in Microsoft Office Suite (i.e. Excel, Word, and PowerPoint)
• Knowledge of FAR/DFAR

ADDITIONAL SKILLS & QUALIFICATIONS

Required Skills

• Proficiency in Microsoft Office Suite (i.e. Excel, Word, and PowerPoint)
• Knowledge of FAR/DFAR
• Experience negotiating Terms and Conditions (e.g., negotiating NDAs, Teaming Agreements, Consulting Agreements, etc.)
• Strong analytical skills
• Detail-oriented
• Excellent verbal and written communication skills
• Ability to work well in a collaborative team environment.
• Detail and results-oriented with the ability to produce highly quality and accurate work products.

Preferred Skills

• Familiarity with DCMA Contractor Purchase System Reviews (CPSR) preferred.

WORKING CONDITIONS

Environmental Conditions

• Remote position with 0%-10% travel possible. General office environment. Work is generally sedentary in nature but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are not hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.
• Some travel to Agile Defense HQ location may be required.

Strength Demands

• Sedentary - 10 lbs. Maximum lifting, occasional lift/carry of small articles. Some occasional walking or standing may be required. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Physical Requirements

• Stand or Sit; Walk; Repetitive Motion; Use Hands / Fingers to Handle or Feel; See; Push or Pull

Our Core Values

Employees of Agile Defense are our number one priority, and the importance we place on our culture here is fundamental. Our culture is alive and evolving, but it always stays true to its roots. Here, you are valued as a family member, and we believe that we can accomplish great things together. Agile Defense has been highly successful in the past few years due to our employees and the culture we create together.

What makes us Agile?

We call it the 6Hs, the values that define our culture and guide everything we do. Together, these values infuse vibrancy, integrity, and a tireless work ethic into advancing the most important national security and critical civilian missions. It's how we show up