Subcontracts Administrator

Agile Defense; McLean (VA); Remote; USD 55,000 - 85,000; Full time

Job summary

Agile Defense, Inc. is seeking a Subcontracts Administrator to join our Procurement Department. You will perform pre-award and post-award activities, develop solicitations, evaluate proposals, and negotiate terms with vendors to support government contracting needs.

The role is entry to mid-level with room for advancement, requiring a BS/BA and at least 2 years of related experience, and familiarity with FAR/DFAR and MS Office.

Qualifications

• BS/BA degree in Business Administration or equivalent and at least 2 years of related experience.
• Proficiency with Microsoft Office and basic procurement processes.
• Knowledge of FAR/DFAR and contract negotiation basics.

Responsibilities

• Maintain compliant procurement files.
• Coordinate with Contracts and Finance on invoicing, audit, and closeout.
• Manage subcontract files, modifications and correspondence.
• Interface with vendor/subcontractor and internal teams.
• Maintain filing system and procurement correspondence.
• Process and negotiate NDAs and Teaming Agreements.
• Assist with data requests and proposal support.
• Prepare and execute subcontracts with flow-downs.
• Perform other duties as required.

Skills

Strong analytical skills

Detail-oriented

Excellent verbal and written comms

Team collaboration

Experience negotiating NDAs/Teamings/T

Education

BS/BA degree in Business Administration or equivalent

Tools

MS Office

Job description

About Agile Defense

At Agile Defense we know that action defines the outcome and new challenges require new solutions. That’s why we always look to the future and embrace change with an unmovable spirit and the courage to build for what comes next.

Our vision is to bring adaptive innovation to support our nation's most important missions through the seamless integration of advanced technologies, elite minds, and unparalleled agility—leveraging a foundation of speed, flexibility, and ingenuity to strengthen and protect our nation’s vital interests.

Title:

Subcontracts Administrator

Location:

Remote to McLean, VA

SUMMARY

Agile Defense is seeking a qualified individual to join our Procurement Department in support of our internal and government customers. The ideal candidate will have a demonstrated aptitude for this work, and a strong motivation to learn and grow in the field of government contracting. This is an entry/mid-level position with an opportunity to advance in the Procurement career path.

The Subcontracts Administrator will perform pre-award and post-award activities such as, analyzing requirements, conducting conduct market research, recommending revisions to statements of work/specifications, determining the appropriate type of contract, establishing milestones, conducting procurement planning/competition, developing solicitations, evaluating quotes/proposals, and negotiating terms and conditions. This position will conduct award of purchase orders, post-award activities, which include coordinating with vendors to ensure full understanding of terms, handling modifications, and resolution of issues.

JOB DUTIES AND RESPONSIBILITIES

• Maintain compliant procurement files.
• Coordinate with Contracts and Finance Departments in administering procurement invoicing and payments, procurement audit/filing, and closeout process.
• Ensure the management of subcontract file(s), including preparation and control of all modifications and correspondence.
• Interface and coordinate with vendor/subcontractor, and internal department personnel.
• Maintain a filing system and be responsible for correspondence on procurement matters.
• Process and negotiate NDAs and Teaming Agreements.
• Assist with data calls and support proposal efforts.
• Prepare and execute subcontracts incorporating flow-downs and other contractual requirements.
• Other responsibilities as required.

SUPERVISORY DUTIES

• This is a non-supervisory position

Education, Background, and Years of Experience

• BS/BA degree in Business Administration or equivalent with at least 2 years of job-related experience
• Proficiency in Microsoft Office Suite (i.e. Excel, Word, and PowerPoint)
• Knowledge of FAR/DFAR

ADDITIONAL SKILLS & QUALIFICATIONS

Required Skills

• Proficiency in Microsoft Office Suite (i.e. Excel, Word, and PowerPoint)
• Knowledge of FAR/DFAR
• Experience negotiating Terms and Conditions (e.g., negotiating NDAs, Teaming Agreements, Consulting Agreements, etc.)
• Strong analytical skills
• Detail-oriented
• Excellent verbal and written communication skills
• Ability to work well in a collaborative team environment.
• Detail and results-oriented with the ability to produce highly qualityand accurate work products.

Preferred Skills

• Familiarity with DCMA Contractor Purchase System Reviews (CPSR) preferred.

WORKING CONDITIONS

Environmental Conditions

• Remote position with 0%-10% travel possible. General office environment. Work is generally sedentary in nature but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are not hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.
• Some travel to Agile Defense HQ location may be required.

Strength Demands

• Sedentary – 10 lbs. Maximum lifting, occasional lift/carry of small articles. Some occasional walking or standing may be required. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Physical Requirements

• Stand or Sit; Walk; Repetitive Motion; Use Hands / Fingers to Handle or Feel; See; Push or Pull

$55,000 - $85,000 a year

Our Core Values

• Happy - Be Infectious. Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do.
• Helpful - Be Supportive. Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated.
• Honest - Be Trustworthy. Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support.
• Humble - Be Grounded. Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task.
• Hungry - Be Eager. Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges.
• Hustle - Be Driven. Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities