Subcontracts Administrator

Agile Defense, Inc.; McLean (VA); Remote; USD 70,000 - 100,000; Full time

Job summary

Agile Defense, Inc. is seeking a Subcontracts Administrator to join our Procurement Department. The candidate will advance in government contracting, with responsibilities for subcontract files, NDAs, Teaming Agreements, and liaising with Contracts, Finance, and vendors.

Entry to mid-level role with growth opportunities. Ideal candidates will hold a BS/BA in Business Administration or equivalent and have at least 2 years of related experience, plus proficiency in Microsoft Office and knowledge

Qualifications

• BS/BA in Business Administration or equivalent; minimum 2 years of related experience.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Knowledge of FAR/DFAR and government contracting processes.

Responsibilities

• Maintain compliant procurement files.
• Coordinate with Contracts and Finance on invoicing, audits, and closeouts.
• Manage subcontract files and modifications.
• Interface with vendors, subcontractors, and internal teams.
• Prepare and execute subcontracts with flow-downs.
• Support data calls and proposal activities.
• Other duties as required.

Skills

Analytical skills

Detail orientation

Communication (verbal/written)

Team player

Education

BS/BA in Business Admin or equivalent

Tools

Microsoft Office Suite

Excel

PowerPoint

Word

Job description

At Agile Defense we know that action defines the outcome and new challenges require new solutions. That’s why we always look to the future and embrace change with an unmovable spirit and the courage to build for what comes next.

Our vision is to bring adaptive innovation to support our nation's most important missions through the seamless integration of advanced technologies, elite minds, and unparalleled agility—leveraging a foundation of speed, flexibility, and ingenuity to strengthen and protect our nation’s vital interests.

Title: Subcontracts Administrator

Location: Remote to McLean, VA

SUMMARY

Agile Defense is seeking a qualified individual to join our Procurement Department in support of our internal and government customers. The ideal candidate will have a demonstrated aptitude for this work, and a strong motivation to learn and grow in the field of government contracting. This is an entry/mid-level position with an opportunity to advance in the Procurement career path.

JOB DUTIES AND RESPONSIBILITIES

• Maintain compliant procurement files.
• Coordinate with Contracts and Finance Departments in administering procurement invoicing and payments, procurement audit/filing, and closeout process.
• Ensure the management of subcontract file(s), including preparation and control of all modifications and correspondence.
• Interface and coordinate with vendor/subcontractor, and internal department personnel.
• Maintain a filing system and be responsible for correspondence on procurement matters.
• Process and negotiate NDAs and Teaming Agreements.
• Assist with data calls and support proposal efforts.
• Prepare and execute subcontracts incorporating flow-downs and other contractual requirements.
• Other responsibilities as required.

SUPERVISORY DUTIES

• This is a non-supervisory position

Education, Background, and Years of Experience

• BS/BA degree in Business Administration or equivalent with at least 2 years of job-related experience
• Proficiency in Microsoft Office Suite (i.e. Excel, Word, and PowerPoint)
• Knowledge of FAR/DFAR

ADDITIONAL SKILLS & QUALIFICATIONS

Required Skills

• Proficiency in Microsoft Office Suite (i.e. Excel, Word, and PowerPoint)
• Knowledge of FAR/DFAR
• Experience negotiating Terms and Conditions (e.g., negotiating NDAs, Teaming Agreements, Consulting Agreements, etc.)
• Strong analytical skills
• Detail-oriented
• Excellent verbal and written communication skills
• Ability to work well in a collaborative team environment.
• Detail and results-oriented with the ability to produce highly qualityand accurate work products.

Preferred Skills

• Familiarity with DCMA Contractor Purchase System Reviews (CPSR) preferred.

WORKING CONDITIONS

Environmental Conditions

• Remote position with 0%-10% travel possible. General office environment. Work is generally sedentary in nature but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are not hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.
• Some travel to Agile Defense HQ location may be required.

Strength Demands

• Sedentary – 10 lbs. Maximum lifting, occasional lift/carry of small articles. Some occasional walking or standing may be required. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Physical Requirements

• Stand or Sit; Walk; Repetitive Motion; Use Hands / Fingers to Handle or Feel; See; Push or Pull

Our Core Values

Employees of Agile Defense are our number one priority, and the importance we place on our culture here is fundamental. Our culture is alive and evolving, but it always stays true to its roots. Here, you are valued as a family member, and we believe that we can accomplish great things together. Agile Defense has been highly successful in the past few years due to our employees and the culture we create together.

What makes us Agile? We call it the 6Hs, the values that define our culture and guide everything we do. Together, these values infuse vibrancy, integrity, and a tireless work ethic into advancing the most important national security and critical civilian missions. It's how we show up every day. It's who we are.

• Happy - Be Infectious.
• Helpful - Be Supportive.
• Honest - Be Trustworthy.
• Humble - Be Grounded.
• Hungry - Be Eager.
• Hustle - Be Driven.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.