Subcontracts Administrator

United States Digital Space LLC; Reynoldsburg (OH); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Total Rewards/Benefits

Job summary

United States Digital Space LLC in New Albany, Ohio is seeking a Subcontract Administrator to support routine duties, closeout, data gathering, and report preparation, ensuring compliance with contractual obligations.

You will monitor subcontract performance, assist with formation and award of subcontracts, coordinate with Engineering, Procurement, and Operations, and help the project team manage commitments and supplier relations across to achieve project success.

Qualifications

• Typically requires bachelor’s degree (or international equivalent) and 2–5 years of relevant experience or 6–9 years of relevant work experience.
• Strong knowledge of subcontract administration, procurement regulations, policies, and contracting practices in engineering/construction.

Responsibilities

• Assist Subcontract Administrators in completion of routine duties, closeout, data gathering, and reporting.
• Monitor areas of subcontract performance and investigate problems as assigned.
• Assist with formation, award, negotiation, and documentation of subcontracts.
• Coordinate with Engineering, Construction, Procurement/Supply Chain, Legal, Risk Management, and Project Controls.

Skills

Subcontract administration

Contract law

Negotiations

Communication skills

Organizational skills

Education

Bachelor's degree

Tools

Automation Tools

Job description

• Relocation Authorized: None Telework Type: N/A Work Location: New Albany, OH

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to the company is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .

Project Overview

the company is building a semiconductor manufacturing plant in New Albany, Ohio. We are partnering with the North America Building Trades Unions and suppliers to create several thousand new jobs and work with local education organizations to implement new training programs that will support the future talent pipeline. the company Manufacturing & Technology, Inc. offers engineering, procurement, and construction services for customers in the semiconductor manufacturing, electric vehicle, and data center markets. Headquartered in Reston, Virginia, the M&T global business unit also includes colleagues working in Arizona, Ohio, Texas, India, and additional project locations around the world.

Job Summary

In this role, you will assist Subcontract Administrators in completion of routine duties, closeout, data gathering, document preparation, presentations, and training sessions. You will prepare status reports, monitor areas of subcontract performance, and inquire on and investigate subcontract problems. Your work will contribute to efficient project execution and compliance with contractual obligations.

Major Responsibilities

Subcontract Management

• Acts on own initiative on assigned subcontracts of increasing value and complexity
• Gathers and compiles support data for the preparation of
• documents and the management of subcontracts
• Assists Subcontract Manager or more senior SubcontractProfessionals in completion of the various tasks required bythe Contract/Subcontract Management Guidebook,Standard Work Process Procedures, and automatedsubcontract management systems
• Monitors areas of subcontract performance, as assigned
• Conducts investigations and inquiries into specificsubcontracts problems, as assigned
• Organizes materials for the preparation of meetings,presentations, and training sessions, and prepares periodicstatus reports
• Works with Digital Supply Chain and other AutomationTools
• Subcontract Formation

Subcontract Formation

• Duties and responsibilities involve the formation and award of small value, routine-type subcontracts
• Assists with negotiations in commitment of contracts, but directs negotiation in small value contracts
• Develops and issues subcontracts and services agreements as assigned
• Prepares bidders' lists and pre-qualifies bidders
• Forms bid request packages and issues bid requestpackages to approved bidders
• Coordinates bidders' questions and answers to thosequestions
• Receives bids and evaluates bids commercially
• Prepares Commercial Bid Summary and recommendations
• Recommends and secures approvals in accordance withestablished procedures
• Prepares subcontract documents for execution
• Prepares and maintains control and status reportingdocuments
• Communicates with Engineering, Construction and/orOperations to assist and/or guide them in the preparationof the Service Requisition and Scope of Work for theContracts of services to achieve the understanding neededto process these requisitions
• Prepares and organizes assigned meetings, such as pre-bid,bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between the company, the customer and contractor on all contractualmatters
• After reviewing plan and agenda with supervisor, conductsmeeting and prepares and issues meeting notes delineatingimportant statements, required actions and schedules
• Assists project team when instructed in solving andattending to problems on commitments involving lowmonetary expenditure or risk, engineered technicalspecifications or supplementary commercial conditions
• Works with Digital Supply Chain and other AutomationTools

Education and Experience Requirements

Typically requires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience

Required Knowledge and Skills

• Knowledge of subcontract administration, service acquisition, procurement regulations, policies, and contracting practices within the engineering/construction industry.
• Demonstrated knowledge of contract law, commercial terms, pricing, negotiations, and cost/accounting principles used in subcontract administration.
• Ability to administer subcontract performance, changes, claims, backcharges, and other commercial matters while maintaining compliance with contractual requirements.
• Strong organizational, written and verbal communication skills, with the ability to coordinate effectively across Construction, Engineering, Procurement/Supply Chain, Legal, Risk Management, and Project Controls.

Total Rewards/Benefits

For decades, the company has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, the company has the benefits to build a legacy of sustainable growth. Learn more at the company Total Rewards

Diverse teams build the extraordinary

As a global company, the company has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.

the company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]