Subcontracts Administrative Assistant - Cheyenne, WY

MSCCN; Cheyenne (WY); On-site; USD 52,000 - 80,000; Full time

Job summary

Bechtel is seeking a Subcontract Administrator to support the Subcontract Management team on a large energy infrastructure project in Cheyenne, WY. This on-site role involves assisting with routine duties, closeouts, and data gathering to ensure compliant subcontract execution.

The ideal candidate has 2–4 years in contract management, strong written and verbal communication, and skill in coordinating with stakeholders and using business systems.

Qualifications

• 2–4 years of related contract management experience.
• Knowledge of commercial and contract management principles, processes, and practices.
• Strong written and verbal communication and stakeholder coordination.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with business systems and contract administration software.

Responsibilities

• Support subcontract professionals with routine duties and closeout.
• Assist with small-value service agreements.
• Gather data for subcontract documents and management.
• Support contract management processes and tools.
• Monitor subcontract performance areas.
• Investigate subcontract issues and prepare status reports.
• Organize materials for meetings and trainings; prepare reports.
• Collaborate with Digital Supply Chain and automation tools.

Skills

Contract management

Documentation

Communication

Organization

Root-cause analysis

Business systems

Job description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world’s infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Project Overview

The rapid growth of AI and digitalization is fueling unprecedented demand for data centers that require large, reliable sources of energy. In response to this market trend, the Renewables & Clean Power (R&CP) team have signed an early works contract to build one of the largest gas fired power generation facilities in the U.S. The Cheyenne CCGT project is of significant scale and complexity, and our team is helping the customer progress early-stage development, that would lead to full EPC delivery.

Job Summary

In this role, you will assist Subcontract Administrators in completion of routine duties, closeout, data gathering, document preparation, presentations, and training sessions. You will prepare status reports, monitor areas of subcontract performance, and inquire on and investigate subcontract problems. Your work will contribute to efficient project execution and compliance with contractual obligations.

Major Responsibilities

• Supports one or more Subcontract professionals with moderately routine duties and closeout
• May be assigned small-value service agreements
• Gathers and compiles support data for the preparation of documents and the management of subcontracts
• Assists Subcontract Manager or Subcontract Professional in completion of the various tasks required by the Contract/Subcontract Management Guidebook, Standard Work Process Procedures, and automated subcontract management systems
• Monitors areas of subcontract performance, as assigned
• Conducts investigations and inquiries into specific subcontracts problems, as assigned
• Organizes materials for the preparation of meetings, presentations, and training sessions and prepares periodic status reports
• Works with Digital Supply Chain and other Automation Tools

Additional Qualifications/Responsibilities

Education and Experience Requirements

Requires 2-4 years of related experience

Required Knowledge and Skills

• Knowledge of commercial and contract management principles, processes, and practices.
• Skill in preparing, reviewing, organizing, and administering commercial and contractual documentation.
• Strong written and verbal communication skills, with the ability to effectively coordinate and collaborate with internal and external stakeholders.
• Demonstrated organizational and administrative skills, including the ability to manage multiple priorities, maintain accurate records, and meet deadlines.
• Ability to investigate issues, identify root causes, and develop practical solutions to resolve matters.
• Proficiency in applicable business systems, databases, and software used to support commercial and contract administration activities