Subcontracts Administrative Assistant

United States Digital Space LLC; Cheyenne (WY); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Total Rewards

Job summary

United States Digital Space LLC is seeking a Subcontract Administrator to support routine duties, closeout, data gathering, document preparation, and training sessions on a large-scale energy & infrastructure program in Cheyenne, WY. You will prepare status reports, monitor subcontract performance, and help resolve contract issues.

The role emphasizes collaboration with Subcontract Managers, use of automated systems, and adherence to contractual obligations to ensure efficient project execution.

Qualifications

• Knowledge of commercial and contract management principles, processes, and practices.
• Strong written and verbal communication skills, with the ability to coordinate and collaborate with internal and external stakeholders.
• Ability to investigate issues, identify root causes, and develop practical solutions to resolve matters.
• Proficiency in applicable business systems, databases, and software used to support commercial and contract administration activities.

Responsibilities

• Supports one or more Subcontract professionals with moderately routine duties and closeout.
• Gathers and compiles support data for preparation of documents and management of subcontracts.
• Assists Subcontract Manager or Subcontract Professional in completing tasks per Contract/Subcontract Management Guidebook and standard procedures.
• Monitors areas of subcontract performance and conducts inquiries into specific subcontract problems as assigned.
• Organizes materials for meetings, presentations, and training sessions and prepares periodic status reports.

Skills

Contract management

Documentation

Communication

Organizational skills

Root-cause analysis

Business systems

Job description

Requisition ID: 298933

• Relocation Authorized: None • Telework Type: Full-Time Office/Project • Work Location: Cheyenne, WY

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to the company is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .

Project Overview:

The rapid growth of AI and digitalization is fueling unprecedented demand for data centers that require large, reliable sources of energy. In response to this market trend, the Renewables & Clean Power (R&CP) team have signed an early works contract to build one of the largest gas fired power generation facilities in the U.S.The Cheyenne CCGT project is of significant scale and complexity, and our team is helping the customer progress early-stage development, that would lead to full EPC delivery.

Job Summary:

In this role, you will assist Subcontract Administrators in completion of routine duties, closeout, data gathering, document preparation, presentations, and training sessions. You will prepare status reports, monitor areas of subcontract performance, and inquire on and investigate subcontract problems. Your work will contribute to efficient project execution and compliance with contractual obligations

Major Responsibilities:

• Supports one or more Subcontract professionals with moderately routine duties and closeout • May be assigned small-value service agreements • Gathers and compiles support data for the preparation of documents and the management of subcontracts • Assists Subcontract Manager or Subcontract Professional in completion of the various tasks required by the Contract/Subcontract Management Guidebook, Standard Work Process Procedures, and automated subcontract management systems • Monitors areas of subcontract performance, as assigned • Conducts investigations and inquiries into specific subcontracts problems, as assigned • Organizes materials for the preparation of meetings, presentations, and training sessions and prepares periodic status reports • Works with Digital Supply Chain and other Automation Tools

Education and Experience Requirements:

Requires 2-4 years of related experience

Required Knowledge and Skills:

• Knowledge of commercial and contract management principles, processes, and practices.• Skill in preparing, reviewing, organizing, and administering commercial and contractual documentation.• Strong written and verbal communication skills, with the ability to effectively coordinate and collaborate with internal and external stakeholders.• Demonstrated organizational and administrative skills, including the ability to manage multiple priorities, maintain accurate records, and meet deadlines.• Ability to investigate issues, identify root causes, and develop practical solutions to resolve matters.• Proficiency in applicable business systems, databases, and software used to support commercial and contract administration activities

Total Rewards/Benefits:

For decades, the company has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, the company has the benefits to build a legacy of sustainable growth. Learn more at the company Total Rewards

Diverse teams build the extraordinary:

As a global company, the company has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of \"One Team,\" respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.

The company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]