Subcontractor Qualification Specialist — ESOP & Growth

Brinkmann Constructors; Chesterfield (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

100% employee ownership (ESOP)

Annual bonus program

Company-contributed 401K

Competitive salary with annual merit

Continuing education reimbursement

Performance tools for clarity of roles

Annual performance reviews

Ambassador for Brinkmann culture

Comprehensive medical, dental, and視on/

Job summary

Brinkmann Constructors is seeking a Subcontractor Qualification Coordinator to manage the qualification process from invitation to annual renewal. You will serve as the main point of contact for subcontractors and internal teams, guiding documentation and multi-department reviews to ensure compliance and record accuracy.

The role requires attention to detail, organizational prowess, and the ability to handle multiple priorities while delivering exceptional service to internal stakeholders and

Qualifications

• 1-3 years of experience in construction administration, vendor management, procurement, compliance, or subcontractor qualification/coordination.
• Experience in a commercial general contracting environment is preferred.
• Familiarity with subcontractor qualification metrics such as safety, financial, licensing, quality control, and workforce planning.
• Experience using qualification/vendor management platforms such as Compass, SmartBidNet, BuildingConnected, or similar systems.
• Proficient in Microsoft Office Suite, particularly Excel and Outlook.

Responsibilities

• Coordinate the subcontractor qualification process from initial invitation through approval and annual renewal.
• Serve as the primary contact for subcontractors by answering questions, providing guidance, and assisting with required documentation.
• Serve as the primary contact for internal stakeholders for adding or updating subcontractors, expediting reviews, gathering required documentation or providing guidance on internal processes and procedures.
• Guiding subcontractor submissions through a multi-departmental review process for approval.
• Track and monitor required documentation including: licenses, EMR and OSHA safety information, financial & bonding information, and quality control
• Maintain accurate subcontractor records within the company's qualification and vendor management systems.
• Monitor expiration dates and proactively communicate renewal requirements to subcontractors.
• Coordinate with Safety, Risk Management, Legal, and Finance to resolve compliance issues or missing documentation.
• Support preconstruction and operations teams on subcontractor qualification status during the bidding and project award process.
• Generate reports on qualification status, pending approvals, renewals, and compliance metrics.
• Identify process improvement opportunities to increase efficiency and enhance the subcontractor and internal user experience.
• Assist with onboarding newly approved subcontractors into company systems.
• Ensure confidential information is handled securely and in accordance with company policies.

Skills

Vendor management experience

Attention to detail

Customer service

Education

Associate's or Bachelor's degree in Business Administration, Finance, Construction Management, or related field

Tools

Compass

SmartBidNet

BuildingConnected

MS Office (Excel, Outlook)

Job description

Brinkmann Constructors is seeking a Subcontractor Qualification Coordinator to manage the qualification process from invitation to annual renewal. You will serve as the main point of contact for subcontractors and internal teams, guiding documentation and multi-department reviews to ensure compliance and record accuracy.

The role requires attention to detail, organizational prowess, and the ability to handle multiple priorities while delivering exceptional service to internal stakeholders and