Subcontractor Qualifications Coordinator

Brinkmann Constructors; Chesterfield (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

100% employee ownership (ESOP)

Annual bonus program

Company-contributed 401K

Competitive salary with annual merit

Continuing education reimbursement

Performance tools for clarity of roles

Annual performance reviews

Ambassador for Brinkmann culture

Comprehensive medical, dental, and視on/

Job summary

Brinkmann Constructors is seeking a Subcontractor Qualification Coordinator to manage the qualification process from invitation to annual renewal. You will serve as the main point of contact for subcontractors and internal teams, guiding documentation and multi-department reviews to ensure compliance and record accuracy.

The role requires attention to detail, organizational prowess, and the ability to handle multiple priorities while delivering exceptional service to internal stakeholders and

Qualifications

• 1-3 years of experience in construction administration, vendor management, procurement, compliance, or subcontractor qualification/coordination.
• Experience in a commercial general contracting environment is preferred.
• Familiarity with subcontractor qualification metrics such as safety, financial, licensing, quality control, and workforce planning.
• Experience using qualification/vendor management platforms such as Compass, SmartBidNet, BuildingConnected, or similar systems.
• Proficient in Microsoft Office Suite, particularly Excel and Outlook.

Responsibilities

• Coordinate the subcontractor qualification process from initial invitation through approval and annual renewal.
• Serve as the primary contact for subcontractors by answering questions, providing guidance, and assisting with required documentation.
• Serve as the primary contact for internal stakeholders for adding or updating subcontractors, expediting reviews, gathering required documentation or providing guidance on internal processes and procedures.
• Guiding subcontractor submissions through a multi-departmental review process for approval.
• Track and monitor required documentation including: licenses, EMR and OSHA safety information, financial & bonding information, and quality control
• Maintain accurate subcontractor records within the company's qualification and vendor management systems.
• Monitor expiration dates and proactively communicate renewal requirements to subcontractors.
• Coordinate with Safety, Risk Management, Legal, and Finance to resolve compliance issues or missing documentation.
• Support preconstruction and operations teams on subcontractor qualification status during the bidding and project award process.
• Generate reports on qualification status, pending approvals, renewals, and compliance metrics.
• Identify process improvement opportunities to increase efficiency and enhance the subcontractor and internal user experience.
• Assist with onboarding newly approved subcontractors into company systems.
• Ensure confidential information is handled securely and in accordance with company policies.

Skills

Vendor management experience

Attention to detail

Customer service

Education

Associate's or Bachelor's degree in Business Administration, Finance, Construction Management, or related field

Tools

Compass

SmartBidNet

BuildingConnected

MS Office (Excel, Outlook)

Job description

Overview

The Subcontractor Qualification Coordinator is responsible for managing/coordinating and administering the subcontractor qualification process to ensure trade partners meet the company's safety, financial, insurance, licensing, and compliance requirements. This role serves as the primary point of contact for subcontractors throughout the qualification process and partners closely with Preconstruction, Operations, Safety, Risk Management, and Legal to maintain an accurate database of qualified trade partners.

The ideal candidate is highly organized, detail-oriented, and customer-focused, with the ability to manage multiple priorities while delivering exceptional service to both internal stakeholders and external business partners.

Responsibilities

• Coordinate the subcontractor qualification process from initial invitation through approval and annual renewal.
• Serve as the primary contact for subcontractors by answering questions, providing guidance, and assisting with required documentation.
• Serve as the primary contact for internal stakeholders for adding or updating subcontractors, expediting reviews, gathering required documentation or providing guidance on internal processes and procedures.
• Guiding subcontractor submissions through a multi-departmental review process for approval.
• Track and monitor required documentation including: licenses, EMR and OSHA safety information, financial & bonding information, and quality control
• Maintain accurate subcontractor records within the company's qualification and vendor management systems.
• Monitor expiration dates and proactively communicate renewal requirements to subcontractors.
• Coordinate with Safety, Risk Management, Legal, and Finance to resolve compliance issues or missing documentation.
• Support preconstruction and operations teams on subcontractor qualification status during the bidding and project award process.
• Generate reports on qualification status, pending approvals, renewals, and compliance metrics.
• Identify process improvement opportunities to increase efficiency and enhance the subcontractor and internal user experience.
• Assist with onboarding newly approved subcontractors into company systems.
• Ensure confidential information is handled securely and in accordance with company policies.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Finance, Construction Management, or a related field preferred.
• 1-3 years of experience in construction administration, vendor management, procurement, compliance, or subcontractor qualification/coordination.
• Experience working within a commercial general contracting environment is preferred.
• Familiarity with typical subcontractor qualification metrics such as safety, financial, licensing, quality control, and workforce planning.
• Experience using qualification or vendor management platforms such as Compass, SmartBidNet, BuildingConnected, or similar systems is preferred.
• Proficient in Microsoft Office Suite, particularly Excel and Outlook.

At Brinkmann Constructors, our passion for people means investing in their financial, mental, and physical well-being. Which is why we strive to provide our employee owners with comprehensive and cost-effective options that reflect Brinkmann’s commitment to health and wellness.

WE BUILD YOUR FINANCIAL FUTURE

• 100% employee ownership (ESOP)
• annual bonus program
• company-contributed 401K
• competitive salary with annual merit increase

WE BUILD YOUR CAREER

• continuing education reimbursement
• performance tools for added clarity of expectations and responsibilities
• annual performance reviews
• dedicated ambassador for assimilation into Brinkmann culture

WE BUILD YOUR HEALTH AND WELLNESS

• comprehensive medical, dental, and vision plans with HSA
• paid parental leave
• work-life balance
• seven paid holidays plus three floating holidays to celebrate what holidays are important to you
• paid birthday off
• family-oriented work environment
• service awards with paid sabbaticals and milestone bonuses
• a positive and collaborative work environment
• healthy lifestyle rewards

WE BUILD COMMUNITY

• community involvement
• team building events
• local volunteer opportunities
• non-profit support and fundraising

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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