Subcontractor Payments & Compliance Specialist

Vaughn Construction; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Vaughn Construction in Texas is seeking an Accounting Specialist to own the subcontractor payment cycle from pay application to payment release. You will review pay applications against contract terms, ensure lien waivers are current, and collaborate with Project Managers to unlock monthly invoicing.

The ideal candidate has 1–3 years of accounting or related experience, an AA or equivalent, and knowledge of construction contracts, lien waivers, and compliance.

Qualifications

• AA degree or equivalent from a two-year college or technical school; High School diploma or equivalent.
• 1–3 years of accounting or related experience, preferably in the construction industry.
• Understanding of construction contracts, subcontractor billing, lien waivers, and compliance requirements
• Experience with Sage 300 CRE and Paperless pVault is a plus.

Responsibilities

• Review subcontractor pay applications against the subcontract value, schedule of values, approved change orders, and prior billings.
• Verify retainage calculations on each billing and track retainage balances by subcontractor and job.
• Code approved invoices to the correct job and cost code and enter them into Sage 300 CRE.
• Coordinate with Project Managers to obtain invoice approvals and meet month-end cutoff deadlines, following up on late or missing pay applications.
• Track, request, and follow up on lien waivers, including Texas forms, and ensure compliance documents are on file before payments.
• Serve as a point of contact for subcontractors on payment status, lien waivers, and documentation requirements by phone and email.

Skills

Attention to detail

Organizational skills

Multi-tasking

Communication skills

Construction accounts payable

Lien waivers knowledge

Education

AA degree or equivalent

High School diploma or equivalent

Tools

Sage 300 CRE

Paperless pVault

AIA G702/G703

Job description

Vaughn Construction in Texas is seeking an Accounting Specialist to own the subcontractor payment cycle from pay application to payment release. You will review pay applications against contract terms, ensure lien waivers are current, and collaborate with Project Managers to unlock monthly invoicing.

The ideal candidate has 1–3 years of accounting or related experience, an AA or equivalent, and knowledge of construction contracts, lien waivers, and compliance.