Subcontract Representative 2/3

Jobtailor; Los Alamos (NM); On-site; USD 90,000 - 150,000; Full time

Job summary

N3B is seeking an experienced Subcontract Manager to lead management of subcontracts for low-, moderate-, and high-hazard work. You will supervise subcontractor safety, security, quality, cost, schedule, and environmental performance on field projects.

Key duties include coordinating pre-bid activities, preparing requisitions and exhibits, tracking deliverables and funding, and reviewing invoices. You will drive procurement-process improvements per SP&I policies.

Qualifications

• Bachelor's degree in a related field or equivalent with progressive procurement experience.
• Knowledge of government subcontract policies, procedures, and regulations.
• Ability to develop and apply advanced project management principles.
• Strong written and verbal communication; team leadership capability.

Responsibilities

• Serve as the point of contact for management of subcontracts and programs.
• Oversee safety, security, quality, cost, schedule, and environmental performance.
• Coordinate pre-bid activities, solicitations, and schedules with stakeholders.
• Prepare and review statements of work, exhibits, and evaluations.
• Submit requisition packages and subcontract modifications to Acquisitions Management.
• Track deliverables, period of performance, and funding; review invoices.
• Coordinate subcontractor onboarding, training, and certifications.
• Support subcontract closeout activities and process improvements.

Skills

Subcontract Policies

Contract Exhibits

Technical Evaluations

Requisition Packages

Invoice Reviews

Accruals

Performance Tracking

Field Documentation

Safety Training

Environmental Performance

Education

Bachelor's degree in a closely related field (Level 2)

Bachelor's degree in a closely related field (Level 3)

Job description

• Serve as the point of contact for managerial aspects of low-, moderate-, or high-hazard work subcontracts
• Oversee subcontractor safety, security, quality, cost, schedule, and environmental performance
• Manage supplies, maintenance, or service subcontracts under N3B subcontract management policies and acquisition procedures
• Coordinate assigned subcontracts with field Subcontract Technical Representatives, stakeholders, and requestors
• Facilitate statements of work, contract exhibits, technical evaluations, and schedules
• Develop and submit requisition packages and subcontract modifications to Acquisitions Management
• Coordinate pre-bid walkdowns, meetings, pre-jobs, and execution schedules
• Track subcontract deliverables, period of performance, and funding
• Perform accruals, man-hour reports, and invoice reviews and approvals
• Coordinate subcontractor badging, training, TLD dosimetry, submittals, and approvals
• Maintain current field files containing subcontract documentation
• Support subcontract closeout activities
• Participate in and provide leadership for teams improving N3B procurement processes
• Take day-to-day direction from N3B operations programs while reporting to the Senior Manager, Subcontractor Representative in SP&I

Requirements

• Level 2: Bachelor's degree in a closely related field or a closely related field with at least three (3) years of related experience; an acceptable combination of education and relevant experience may demonstrate the required knowledge, skills, and abilities
• Level 3: Bachelor's degree in a closely related field or a closely related field with at least five (5) years of related experience; an acceptable combination of education and relevant experience may demonstrate the required knowledge, skills, and abilities
• Knowledge of subcontract policies, procedures, and government regulations affecting subcontract management
• Knowledge and ability to develop and apply advanced principles, concepts and techniques of project management
• Ability to perform complex and critical tasks to solve problems
• Strong interpersonal and communication skills to partner and build teams
• Ability to prepare and present oral and written reports
• Maintains required safety, security and operational training
• Ensures procedural and regulatory compliance
• Ability to perform essential job functions with or without reasonable accommodation
• Ability to sit, walk, stand, and occasionally climb, balance, squat, stoop, twist, turn, push, pull, kneel, crouch, crawl, and reach
• Frequently lift/move up to 10 pounds and infrequently lift/move up to 20 pounds
• Required close, distance, color, and depth vision, ability to adjust focus
• Ability to listen and respond appropriately in person, virtually, and over the phone
• Ability to work in field conditions, including uneven terrain and unfavorable weather
• Commitment to protecting the confidentiality and integrity of Personally Identifiable Information (PII)

Core Competencies

Demonstrates expertise in subcontract management, including oversight of safety, quality, cost, and schedule compliance. Proficient in project management principles and capable of developing and executing procurement processes while ensuring regulatory compliance.

Highest-signal resume keywords

• Subcontract Management
• Project Management Principles
• Regulatory Compliance
• Interpersonal Communication
• Problem Solving

ATS Optimization Keywords

Hard Skills

• Subcontract Policies
• Contract Exhibits
• Technical Evaluations
• Requisition Packages
• Invoice Reviews
• Accruals
• Performance Tracking
• Field Documentation
• Safety Training
• Environmental Performance

Soft Skills

• Team Building
• Oral Communication
• Written Communication
• Interpersonal Skills
• Leadership

Industry Keywords

• Government Regulations
• Procurement Processes
• Field Conditions
• Hazard Work Subcontracts
• N3B Subcontract Management