Federal Senior Subcontracts Manager

Maximus; Northern (KY); Hybrid; USD 110,000 - 170,000; Full time

Job summary

Maximus is seeking aSenior Subcontracts Manager to lead a team focused on full lifecycle subcontract management across proposals and operations programs. You will drive subcontract strategy, ensure FAR/DFARS compliance, and advise project teams on contracts, pricing, and closeout activities.

The role requires strong leadership, communication, and collaboration across Operations, Business Development, Compliance, and HR, with extensive experience in DoD or federal contracting environments.

Qualifications

• Bachelor's degree in relevant field and 7+ years of experience or equivalent mix of education and experience.
• Extensive knowledge of subcontract awards and ability to generate/administer award documents.
• In-depth understanding of FAR/DFARS compliance, NDA and TA best practices.
• Experience with ERP systems (Coupa preferred) and Contract Lifecycle Management and MS Office.
• Experience leading teams in a matrixed organization and CPSR audits.
• Experience supporting government requirements, preferably DoD or federal programs.
• Experience issuing and managing subcontracts under Prime contracts.
• Strong communication, leadership, presentation and interpersonal skills.

Responsibilities

• Oversee full lifecycle subcontractor performance, including solicitation, negotiation, award, and closeout.
• Develop and drive subcontracting strategies across portfolios.
• Advise project teams on subcontract administration and federal engagements.
• Maintain subcontract files and data in internal systems.
• Lead negotiations on terms, pricing, schedules, and performance metrics.
• Support best practices and process improvements across the subcontract organization.
• Collaborate with operations, business development, compliance, HR, and systems teams.
• Lead use of iCertis CLM and other enterprise tools.

Skills

Subcontract management

FAR/DFARS compliance

Team leadership

Proposal strategy

Education

Bachelor's degree in relevant field

Tools

Coupa

Cost Point

iCertis CLM

Microsoft Office

Job description

Overview: Strategic leader of a team of subcontract specialists in supporting subcontracting needs for proposals and operations programs within the assigned portfolio. Responsible for total subcontractor performance management, from solicitation through closeout. The person in this role is a Subcontracts management subject-matter expert with advance knowledge having significant impact on the business.

Key Responsibilities:

Subcontract Management: Oversee full lifecycle subcontractor performance, including teaming, subcontractor proposal strategy, solicitation, negotiation, award, and closeout. Ensure compliance with Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and company policies.

Strategic Leadership: Develop and drive subcontracting strategies across assigned portfolios, leveraging advanced knowledge to solve complex issues and enhance business outcomes.

Business Advisement: Act as a business advisor for project teams, providing guidance on subcontract administration, internal processes and tools, federal engagements, and strategic high-value contracts impacting revenue.

Compliance and Reporting: Ensure all subcontract activities meet government regulations and company policies. Maintain accurate subcontract files and manage data entry into internal systems.

Negotiations and Contracting: Lead negotiations focusing on terms, pricing, schedules, and performance metrics. Support strategic subcontractor interactions to secure favorable agreements.

Best Practices & Process Improvement: Contribute to and support the implementation of best practices across the subcontract organization to enhance efficiency and compliance.

This Position requires working in a matrixed business environment with stakeholders in the following groups:

Operations:

Act as the primary contact for subcontract activities within the portfolio.

Collaborate with project managers, procurement, and finance to align subcontracting strategies with project objectives.

Prepare RFP/RFQ packages, perform technical evaluations, and negotiate terms and conditions.

Monitor subcontractor performance, analyze data, and ensure timely project completion.

Business Development:

Support business development activities by advising on subcontracting strategies during capture and proposal phases.

Lead subcontract portions of proposal preparation, including cost analysis, management plans, and compliance documentation.

Negotiate Teaming Agreements (TAs) and Non-Disclosure Agreements (NDAs).

Compliance:

Maintain subcontract files in line with FAR, DFARS, and company regulations.

Ensure adherence to internal policies, conducting pre-award compliance reviews and final evaluations.

Performs subcontract pre-award compliance reviews and provides award authority to junior team members.

Human Resources:

Develop and manage team performance, workload distribution, and professional growth.

Drive training initiatives and continuous improvement efforts within the subcontracting team.

Contribute to continuous improvement initiatives impacting the subcontract organization and operating programs regarding subcontracting processes.

Systems and Tools:

Lead the use of iCertis Contract Lifecycle Management for subcontract awards.

Utilize Coupa, Cost Point, and other enterprise tools effectively.

Essential Duties and Responsibilities

• - Perform government contract administration duties including subcontract flow downs, change management, inspection, acceptance, payment, warranty, close out and records retention.
• - Provide assistance to source selection/evaluation process including cost and price analysis, negotiation memoranda, buildup of CPSR compliant files.
• - Draft, negotiate, and use of contracts, for subcontracts, P.O.’s teaming, and other forms of agreements.
• - Work on issues of diverse scope where analysis of situation or data requires evaluation of a variety of factors, including an understanding of current business trends.
• - Recommend changes to policies and establish procedures that affect immediate organization(s).
• - Bachelor's degree in relevant field of study and 7+ years of relevant professional experience required, or equivalent combination of education and experience.

Job Specific Information

• -Extensive knowledge of various types of subcontract awards and the ability to generate and administer various subcontract award documents to include Cost Reimbursable, Firm Fixed Price and Time & Material awards.
• -In-depth understanding of FAR/DFARS compliance, Non-Disclosure Agreement (NDA) and Teaming Agreements (TA) best practices.
• -Experience with ERP systems (Coupa preferred) and/or related business software, Contract Lifecycle Management systems, and Microsoft Office Suite (Excel, Word, PowerPoint).
• -Experience leading teams working in a customer service-oriented team environment within a matrixed organization.-
• -Experience with Contractor Purchasing System Review (CPSR) compliant policies and procedures and supporting audits.
• -Expertise supporting commercial and U.S. Government requirements preferably in support of U.S. Department of -Defense (DOD)and/or other federal government programs.
• -Experience issuing and managing subcontracts, in a highly technical environment, under Prime contract awards.
• -Strong communication, leadership, presentation, and interpersonal skills are required to enable an effective interface with other departments, all levels of management, professional and support staff, customers, potential customers, and government representatives.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Accommodations

Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process—including accessing job postings, completing assessments, or participating in interviews,—please contact People Operations at [e-mail] .