ASSOCIATE SPECIALIST - SPECIALIST - Subcontracts

Southwest Research Institute; San Antonio (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Southwest Research Institute in San Antonio, Texas seeks an Associate Specialist for Subcontracts. This role involves managing the entire lifecycle of subcontracts including solicitation, negotiation, and compliance with government regulations.

The ideal candidate has a Bachelor's degree, along with 1-5 years of experience in Government Contracts or Subcontracts, and strong communication and analytical skills. Proficiency in MS Office, particularly Excel, is preferred.

The position offers an opportunity to work within a dynamic team in a leading research environment.

Qualifications

• 1-5 years of experience in Government Contracts or Subcontracts.
• Working knowledge of FAR, DFARs, 2CFR 200 is preferred.
• Direct experience in Purchasing is a plus.

Responsibilities

• Manage the administration of subcontracts from start to finish.
• Negotiate subcontract awards and ensure compliance with regulations.
• Perform cost/price analysis and approve invoices.

Skills

Interpersonal skills

Communication skills

Analytical skills

Problem-solving skills

Attention to detail

Education

Bachelor's degree in Business or related field

Tools

MS Office

Excel

Word

Job description

ASSOCIATE SPECIALIST - SPECIALIST - Subcontracts

73-00738

Who We Are:

The Subcontracts Group of the Purchasing Department is responsible for the solicitation, negotiation, award, documentation, administration, and closeout of subcontracts. The team assists Project Managers in all phases of the subcontract.

Objectives of this Role:

• Must be a motivated self-starter who can work independently and as part of a team in a dynamic environment.
• Cradle to grave award and administration of Subcontracts. Awards must comply with government requirements, primarily FAR and 2 CFR 200.
• Review Subcontract needs, issue RFPs, determine flow down requirements, recommend appropriate contract type, negotiate and issue subcontract awards supporting contracts with Institute clients to evaluate for compliance to Federal regulations.
• Perform cost/price analysis, market research, negotiations, and approving subcontract invoices.
• Adhere to all compliance and auditing requirements for the conduct of ethical and transparent operations including compliance to Institute, Purchasing, and Subcontracts Policies.
• During a subcontract period of performance, monitor the terms of the agreement including progress, plans, invoices and payments.
• Address change orders, modifications and disputes in a timely manner.
• Must be able to apply conceptual knowledge to solve problems and progress work timely.

Daily and Monthly Responsibilities:

• Review Subcontract needs, issue RFPs, determine flow down requirements, recommend appropriate contract type, negotiate and issue subcontract awards supporting contracts with Institute clients to evaluate for compliance to Federal regulations and Institute policies.
• Evaluate subcontractor proposals, perform cost/price analysis, market research, negotiations of subcontract terms and conditions, and approving subcontract invoices.
• Awards and administers subcontracts of various types and complexity.
• Negotiate and award other agreement types to include Teaming Agreements, CRADAs, Basis Order Agreements, and Task Orders to support Institute projects.
• Regularly interact with internal customers to include program management, contracts, accounting, legal and others groups as required.
• Must have good interpersonal and communication skills to effectively resolve subcontract issues of varying degrees of complexity.
• Ensure compliance with government regulations, Institute policies and business practices.
• Research, analyze, coordinate, develop and maintain auditable business documentation.
• Perform all other duties as assigned.

Requirements:

• Requires a Bachelors degree in Business, or related degree with directly relevant experience.
• 1 -5 years: Demonstrated experience administering, negotiating and awarding Government Contracts or Subcontracts. Working knowledge and experience with FAR, DFARs, 2CFR 200 and other supplements.
• 1-5 years: Experience in Government Contracts or Subcontracts to include managing contract requirements, negotiating and awarding various contract types and complexity, cost/price justification, and compliance activities is preferred.
• Strong interpersonal and communication skills. Direct experience in Purchasing is a plus. Must have a high level of motivation, attention to detail, and energetic approach to job duties. Excellent organization skills necessary.
• Proficiency in MS Office, especially Excel and Word experience preferred. Knowledge of general business practices and procedures. Strong analytical, critical thinking, writing, and problem-solving skills.
• A valid/clear driver's license is required.

Special Requirements:

Must be a U.S. person (i.e., U.S. citizen, non-U.S. citizen national, lawful permanent resident, asylee, or refugee) due to ITAR work in section.

Job Locations: San Antonio, Texas

An Equal Employment Opportunity Employer: race, color, religion, sex, national origin, disability, and veteran status.