Subcontract Closeout Admin (Temp.)

KBR Careers; Columbia (MD); On-site; USD 28,000 - 47,000; Full time

Job summary

KBR is seeking a highly motivated Subcontracts Closeout Admin to coordinate and execute administrative, contractual, financial, and regulatory activities for closeout in accordance with FAR/DFARS and company policies. The role collaborates with multiple teams to ensure all obligations are fulfilled and documented before final closeout.

The position is temporary with an end date anticipated this year. Ideal candidates have 1+ year in relevant roles, strong MS Office skills, and attention to

Qualifications

• High School Diploma or equivalent experience required; Associate’s Degree preferred.
• 1+ year of administrative, procurement, subcontracts, contracts, supply chain, or government contracting experience.
• Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Excellent organization skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple deadlines and priorities simultaneously.
• Experience working with document management systems and ERP platforms.

Responsibilities

• Manage and process subcontract closeout actions from initiation through final closure in line with FAR/DFARS and company policies.
• Review subcontract files to verify compliance and completion of contractual deliverables, administrative requirements, and financial obligations.
• Coordinate with internal stakeholders and subcontractors to obtain required closeout documentation.
• Ensure closeout files contain documentation demonstrating regulatory compliance and audit readiness.
• Coordinate with Finance and Accounts Payable for final invoicing, payment processing, deobligations, and unliquidated obligations resolution.
• Review subcontract balances and identify discrepancies needing corrective action.
• Support reconciliation of subcontract financial records prior to closure.
• Update subcontract status and closeout milestones in procurement and ERP systems.
• Prepare management reports, metrics, dashboards, and closeout forecasts.
• Track aging subcontracts and closeout backlog status; maintain accurate data for audits.

Skills

MS Office Suite

Organizational skills

Written and verbal communication

Multitasking

Education

High School Diploma or equivalent

Associate’s Degree preferred

Tools

SAP

Costpoint

Oracle

PeopleSoft

Job description

Subcontract Closeout Admin (Temp.)

Belong, Connect, Grow, with KBR! - At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

Program Summary

KBR's Exploration & Logistics division delivers full life cycle professional and technical solutions that improve operational readiness and drive innovation. Our solutions help ensure mission success on land, air, sea, space and cyberspace for the Department of Defense, intelligence community, NASA, and other federal agencies. KBR’s areas of expertise include engineering, logistics, operations, science, program management, mission IT and cybersecurity.

Job Summary

KBR is seeking a highly motivated Subcontracts Closeout Admin who will be responsible for coordinating and executing administrative, contractual, financial, and regulatory activities required to successfully close subcontracts in accordance with company policies, customer requirements, and applicable Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) requirements. This role works closely with Subcontract Administrators, Contracts, Finance, Property Management, Program Management, Compliance, and subcontractors to ensure all subcontract obligations have been fulfilled and documented prior to final closeout. The ideal candidate possesses strong organizational skills, attention to detail, and the ability to effectively manage a high volume of subcontract closeout actions while maintaining compliance with government contracting requirements.

• This is a temporary position, with the initial support window expected to run through the end of the year.

Roles And Responsibilities

• Manage and process assigned subcontract closeout actions from initiation through final closure in accordance with applicable FAR, DFARS, customer-specific requirements, and company policies.
• Review subcontract files to verify compliance and completion of all contractual deliverables, administrative requirements, and financial obligations to include:
  • Final invoice submission and payment verification
  • Release of claims documentation
  • Patent and royalty reporting requirements
  • Intellectual property and data rights obligations
  • Property accountability and disposition requirements
  • Security and export compliance obligations
  • Small business subcontracting requirements, when applicable
• Identify and resolve outstanding issues preventing subcontract closure.
• Coordinate with internal stakeholders and subcontractors to obtain required closeout documentation.
• Ensure subcontract files contain all documentation necessary to demonstrate regulatory compliance and audit readiness.
• Coordinate with Finance and Accounts Payable to verify:
  • Final invoicing
  • Final payment processing
  • Deobligation of excess funds
  • Resolution of unliquidated obligations
• Review subcontract balances and identify discrepancies requiring corrective action.
• Support reconciliation of subcontract financial records prior to closure.
• Update subcontract status and closeout milestones within procurement and ERP systems.
• Prepare management reports, metrics, dashboards, and closeout forecasts.
• Track and report aging subcontracts and closeout backlog status.
• Maintain accurate closeout data for audit and compliance purposes.
• Communicate professionally with subcontractors regarding outstanding closeout actions and required documentation.

Basic Qualifications

• High School Diploma or equivalent experience required; Associate’s Degree preferred.
• 1+ year of administrative, procurement, subcontracts, contracts, supply chain, or government contracting experience.
• Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Excellent organization skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple deadlines and priorities simultaneously.
• Experience working with document management systems and ERP platforms.

Preferred Qualifications

• Experience supporting subcontract administration or subcontract closeout activities.
• Experience in aerospace, defense, government contracting, engineering, or manufacturing environments.
• Experience with SAP, Costpoint, Oracle, PeopleSoft, or equivalent ERP systems.

KBR Benefits

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development. Belong, Connect and Grow at KBR. At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

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