Subcontract Administrator

CHIPTON-ROSS Inc.; Lexington (KY); On-site; USD 60,000 - 80,000; Full time

Job summary

CHIPTON-ROSS Inc. is seeking a detail-oriented candidate to manage subcontracts from proposal to contract creation. The role requires an Active Secret Clearance and a comprehensive understanding of government procurement concepts.

Responsibilities include overseeing subcontract performance and providing status updates to leadership. Candidates should possess excellent communication skills and experience in negotiations.

Qualifications

• Must have an Active Secret Clearance.
• Experience in Government procurements or subcontract Acquisitions.
• Comprehensive understanding of negotiations and cost/price analysis.

Responsibilities

• Administer and manage subcontracts throughout the contract lifecycle.
• Oversee cost, schedule, and performance of subcontracts.
• Provide status reports to senior and executive leadership.

Skills

Active Secret Clearance

Government procurements/subcontract Acquisitions

Data analysis

Negotiation skills

Proposal evaluations

Excellent written and verbal communication skills

Leading teams

Microsoft Office proficiency

Organizational skills

Education

Accredited HSD/GED

Tools

SAP Systems

Job description

Basic Qualifications

• Must have an Active Secret Clearance
• X (dependent on LG) year experience in Government procurements/subcontract Acquisitions; comprehensive understanding of Global Supply Chain and/or complex Government procurement concepts and best practices
• Ability to conduct data analysis or research and/or understanding of negotiations to include multiple data sources
• Comprehensive understanding of negotiations and ability to analyze cost/price to establish a negotiation position
• Demonstrated experience with proposal evaluations (Price/Cost Analysis) and negotiations, including Federal Acquisition Regulations (FAR) and Defense Acquisition Regulations (DFAR)
• Experience with Statements of Work
• CBA (collective Bargaining Agreements)
• Labor Contract experience
• Excellent written and verbal communication skills
• Experience leading teams and project initiatives; demonstrated critical thinking/problem solving abilities to include experience with lean initiatives and supporting cross‑functional teams
• Ability to work both independently and within a team structure
• Proficient in Microsoft Office suite of products (PowerPoint, Word, Excel)
• Ability to work in a fast‑paced, multi‑tasking environment
• Strong organizational skills

Position Responsibilities

• Administer and manage subcontracts from request for proposal to contract creation and through the life cycle of the effort
• Oversee cost, schedule, and performance of subcontracts
• Implement supplier corrective actions and return‑to‑green efforts as required
• Provide status reports to senior and executive leadership
• Collaborate with Compliance to support audits
• (LG4 and LG5 only) Mentor and serve as a knowledge resource on complex subcontracts, including those with Spec/SOW‑driven requirements

Preferred Qualifications

• Working knowledge of standard U.S. Department of Defense contract types
• SAP Systems experience
• Ability to establish new suppliers and manage supplier performance
• Working knowledge of Labor Contracts
• Understanding of the Special Operations Forces (SOF) contract
• Background in establishing/managing competitive and non‑competitive price agreements
• Experience leading complex negotiations
• Experience leading Subcontract Management Team (SMT)
• Ability to effectively communicate with executive leadership, suppliers and other external personnel on significant matters, often requiring coordination between functional organizations

Required Education

Accredited HSD/GED

Work Hours

Full‑Time – 5/40 work schedule, 1st Shift