Supply Chain Subcontracts Administrator – Level 3

Jobtailor; Alabama; On-site; USD 90,000 - 130,000; Full time

Job summary

Jobtailor is seeking a procurement professional with strong government contracting experience to lead cradle-to-grave subcontract administration. The role involves source selection, RFP preparation, negotiation, and administration of subcontracts for specialized materials and services.

Responsibilities include coordinating with contracts, engineering, quality, and end-users, while ensuring compliance with FAR provisions, DoD security requirements, and import/export regulations.

Qualifications

• Bachelor’s degree and 5+ years of government contracting experience, or Master’s with 3+ years in government contracting.
• Familiar with FAR provisions and GSC policies and procedures.
• Ability to obtain & maintain a DoD security clearance (US Citizenship Required).
• Strong cradle to grave subcontract administration experience.
• Experience preparing Subcontractor RFP packages and supporting the NGC acquisition process.

Responsibilities

• Source and procure specialized goods and services.
• Owns contractual management of the supplier.
• Manage subcontract administration from proposal through execution.
• Coordinate with contracts, engineering, quality, supplier development, planning, operations, program, and end-users.
• Develop subcontract specifications, work statements, and terms for procurement.
• Prepare RFP packages, evaluate proposals, negotiate subcontract provisions, and administer subcontracts.
• Evaluate supplier quality and reliability to meet delivery schedules.
• Identify cost reduction strategies and manage risk through negotiations.
• Manage supplier financial forecasting accuracy.
• Ensure compliance with public law requirements and company policies, including import/export regulations.
• Document communications to logistics/warehouse to record receipt.
• Develop strategic suppliers and review supplier payments.
• Utilize Lean Six Sigma tools with suppliers to drive quality and efficiency.

Skills

Contractual Management

Subcontract Specifications Development

Supplier Quality Evaluation

Cost Reduction Strategies

Financial Forecasting Accuracy

Education

Bachelor’s Degree

Master’s Degree

Tools

Microsoft Office Applications

Process Tools

Job description

• Successful candidate will source and procure specialized goods and services
• Owns contractual management of the supplier
• Responsible for source selection from contract proposal to execution phases
• Coordinates and collaborates with key stakeholders such as contracts, engineering, quality, supplier development, planning, operations, program, and end-users
• Develops subcontract specifications, work statements, and terms and conditions for the procurement of specialized materials, equipment, and/or services
• Prepares Request for Proposal package, analyzes and evaluates proposals, negotiates subcontract provisions, selects or recommends subcontractors, writes awards, and administers resulting subcontracts
• In conjunction with quality organization, evaluates and monitors supplier quality and reliability, as well as supplier ability to support required delivery schedules
• Identifies strategies and opportunities to reduce cost, improve efficiency and manage risk through strategic and targeted negotiations
• Manages and leads supplier financial forecasting accuracy
• Candidate will also manage performance of subcontracts, ensure compliance with all public law requirements as well as company (and business) policies and procedures including import/export regulations.
• Employs sound business practices and assesses supplier performance as part of follow-up activities.
• Ensures that appropriate documentation is provided to logistics/transportation & warehouse organization so that proper receipt is recorded.
• Manages and develops strategic/key suppliers.
• Reviews and approves supplier payment as needed.
• Utilizes process tools such as Lean Six Sigma with suppliers to drive quality, efficiency and continuous improvement.

Requirements

• Bachelor’s Degree and 5+ years of experience in government contracting -OR- Master’s Degree and 3+ years of government contracting experience for a level 3
• Familiar with FAR provisions and GSC policies and procedures
• Ability to obtain & maintain a DoD security clearance (US Citizenship Required)
• Strong knowledge and proven historical performance of cradle to grave subcontract administration
• Experience preparing subcontractor Request for Proposal (RFP) packages and supporting the NGC acquisition process
• Experience preparing and presenting briefings to leadership (internal/external)
• Demonstrated skill and ability to perform professional tasks
• Strong organizational skills
• Problem solving aptitude to develop solutions and drive resolution to a variety of problems of moderate scope and complexity
• Ability to provide accurate supplier invoice and accrual forecasting
• Ability and willingness to contribute to the completion of organizational projects and goals
• Must have the ability to obtain and maintain a U.S. Government DoD security clearance (Secret, Top Secret; etc.)
• Strong knowledge of Microsoft Office Applications

Core Competencies

Demonstrates expertise in government contracting, including cradle to grave subcontract administration, proposal preparation, and supplier management. Proficient in utilizing Lean Six Sigma methodologies to enhance supplier quality and efficiency while ensuring compliance with FAR provisions and GSC policies.

Highest-signal resume keywords

• Government Contracting Experience
• Cradle To Grave Subcontract Administration
• Request For Proposal (RFP) Preparation
• Supplier Management
• Lean Six Sigma Methodologies

ATS Optimization Keywords

Hard Skills

• Contractual Management
• Subcontract Specifications Development
• Supplier Quality Evaluation
• Cost Reduction Strategies
• Financial Forecasting Accuracy

Soft Skills

• Strong Organizational Skills
• Problem Solving Aptitude
• Collaboration
• Communication Skills

Certifications & Qualifications

• DoD Security Clearance

Industry Keywords

• FAR Provisions
• GSC Policies
• Public Law Compliance
• Import/Export Regulations

Tools & Technologies

• Microsoft Office Applications
• Process Tools