Subcontract Administrator

JT4 LLC

California

On-site

USD 94,000 - 102,000

Full time

8 days ago

A complete application in a minute

Tailored resume and cover letter, ready to send.

Get past ATS filters

Benefits offered by this job

Life Insurance

Health Savings Accounts/FSA's

Disability Insurance

Paid Time Off

401(k) Plan Options with EmployerMatch

JT4 will match 50%, up to 8%

100% Immediate Vesting

Tuition Reimbursement

Job summary

JT4, LLC is seeking a Subcontracts Administrator to manage supplier relations and contract execution for DoD programs. You will prepare RFPs, evaluate proposals, negotiate terms, and ensure compliance with FAR/DFARS while coordinating with engineering, finance and program teams.

The role requires a bachelor’s degree and 7–10 years of federal and commercial subcontract experience; DoD settings; ability to obtain a security clearance and a valid driver’s license.

Qualifications

Bachelor's degree and 7–10 years of federal government and commercial subcontract experience.
Knowledge of FAR/DFARS contracting policies; DoD experience required.
Understanding of T&M, Labor Hour, Cost Reimbursable and Fixed Price contracts.
Ability to obtain and maintain a government security clearance; valid driver’s license.

Responsibilities

Prepare recommended source lists of qualified subcontractors.
Prepare RFP/quotation packages and verify accuracy.
Interface with program, project, safety, security, data management and accounting groups.
Negotiate terms with subcontractors to conform with FAR/DFARS and JT4 policies.
Maintain auditable subcontracts files and ensure compliance.
Maintain strong relationships with first-tier subcontractors.
Coordinate with Range Managers and other functional groups (Engineering, IT, Finance).
Prepare procurement documents and change orders including FAR flow-downs.
Prepare reports and contractual correspondence for management and clients.
Maintain procurement files including payment records.
Perform procurement closeout and file storage.
Serve as liaison between subcontractor and Subject Matter Experts.
Develop cost reduction and performance-improvement plans.

Skills

Excellent written and oral comms

Negotiation

Planning & organizational skills

Deadline-driven

Security clearance readiness

Driver's license

PC software (Word, Excel, PowerPoint)

Education

Bachelor's degree

Tools

Maximo Purchasing System

Microsoft Word

Microsoft Excel

Adobe Acrobat

PowerPoint

Job description

JT4, LLC provides engineering and technical support to multiple western test ranges for the U.S. Air Force, Space Force, and Navy under the Joint Range Technical Services Contract, better known as J-Tech II. JT4 develops and maintains realistic, integrated test and training environments and prepares our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges.

JOB SUMMARY -- ESSENTIAL FUNCTIONS/DUTIES

Acts as the primary interface between subcontractors and the programs being supported for all subcontract related issues. Subcontracts Administrator will operate under the supervision of Procurement Manager and will seek review of non-routine decisions. The ideal candidate will be detail oriented, willing to work in a fast-paced environment with competing deadlines.

Employee will be responsible to perform the following functions/duties:

Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experiences
Prepares Request for Proposal/Quotation and verifies accuracy and completeness of proposal packages
Interfaces with various business groups -- program, project, safety, security, data management, and accounting to clarify and ensure that all necessary data has been included
Receives subcontractors' responses to requests for proposals/quotations, determines each subcontractor's ability to meet company and project requirements, analyzes estimates and costs, negotiates specifications/statements of work, price, and other contractual provisions with subcontractors to correspond with the FAR, DFAR, and JT4, LLC policies and mission needs
Ensures compliance of managed subcontracts and consulting agreements by maintaining auditable files per Government requirements and JT4, LLC policies and procedures
Maintain strong business relationships with first-tier subcontractors
Work closely with the Range Managers and other functional groups (Engineering, IT, Finance, etc.)
Prepares procurement documents and change orders, including identification and inclusion of FAR Flow Down requirements from the prime contract. Ensures that terms and conditions will be appropriate
Prepares reports and contractual correspondence for project management and client. Maintains accurate tracking records tailored to the assigned subcontracts
Maintains and updates procurement files to include records of payment
Performs procurement closeout actions, completes file documentation, and forwards procurement files to storage
Serves as liaison between subcontractor and Subject Matter Experts (End Users).
Develop plans to promote cost reduction initiatives and performance improvements (technical and quality) to drive flawless supplier execution for JT4
Other duties as assigned.

REQUIREMENTS -- EDUCATION, TECHNICAL, AND WORK EXPERIENCE

Must possess a bachelor's degree and a minimum of seven-ten years of direct subcontract, federal government and commercial experience in negotiation and administration of subcontracts. Must possess a working knowledge of FAR/DFARS contracting policies and procedures. DoD experience is required. Fundamental knowledge of Subcontract Administration to include Time and Materials (T&M), Labor Hour, Cost Reimbursable and Fixed Price Contracts, Basic Ordering (ID/IQ) subcontract experience is a must, and fundamental understanding of cost accounting principles to include direct and indirect cost components and factors. Working knowledge of the Maximo Purchasing system is a plus.

In addition, a Subcontractor Administrator I must possess the following qualifications:

Excellent written and oral communication skills, a working knowledge of PC software packages (Word, Excel, Adobe Professional and Power Point) typically associated with procurement, and an
Ability to effectively negotiate subcontracts
Must be able to deal with a variety of personnel and customers in a professional and courteous manner in diversified situations
Excellent planning, organizational and analytical skills
Must be able to meet critical deadlines, and be able to work independently with minimal supervision
Position requires the ability to maintain a government security clearance
Must possess a valid, state-issued driver's license

DESIRED QUALIFICATIONS

**Candidate must be able to obtain and maintain a Top-Secret Security Clearance.

SALARY

The expected salary range for this position is $93,600.00 to $101,920.00 annually.

Note: The salary range offered for this position is a good faith description of the expected salary range this role will pay. JT4 considers factors such as (but not limited to) responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market/business considerations when extending an offer.

BENEFITS

Benefits Active on Day 1
Life Insurance
Health Savings Accounts/FSA's
Disability Insurance
Paid Time Off
401(k) Plan Options with Employer Match
JT4 will match 50%, up to an 8% contribution
100% Immediate Vesting
Tuition Reimbursement

OTHER RESPONSIBILITIES

Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to their job.

WORKING CONDITIONS

Work is primarily sedentary in an office environment with no unusual hazards; however, some walking, stooping, bending, climbing stairs, stretching and lifting (up to 25 pounds) is required for such purposes as filing and gathering supplies. Frequent use of a computer is required.

This position may require travel.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by personnel assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of persons so classified.

Tasking is in support of a federal government contract that requires U.S. citizenship. Some jobs may require a candidate to be eligible for a government security clearance, state-issued driver's license or other licenses / certifications and the inability to obtain and maintain the required clearance, license or certification may affect an employee's ability to maintain employment.

SCC: JPRO9; JCORP12

undefined