Study Abroad Programs Coordinator I

University Of Florida; Gainesville, Northern (FL, KY); Hybrid; USD 49,000 - 51,000; Full time

Job summary

University of Florida is seeking an Academic Program Specialist I on the Main Campus (Gainesville, FL) to support Heavener School of Business international programs. You will audit applications, advise current and prospective students, manage calendars, and coordinate events and materials.

Qualifications include a Bachelor's degree and two years of relevant experience; Terra Dotta familiarity is a plus. The role emphasizes strong communication, teamwork, and efficient administrative support.

Qualifications

• Bachelor's degree and two years of relevant experience or an equivalent combination.
• Experience with Terra Dotta is highly desirable.
• Excellent written and oral communication skills.
• Proficient Microsoft Excel and general IT literacy.
• Strong organizational and time-management abilities.

Responsibilities

• Serve as the primary contact for IP Office and handle inquiries via multiple channels.
• Oversee application audits and progression for study abroad programs and liaise with UFIC.
• Process applications and records, making independent pre-approval decisions per guidelines.
• Provide information to current and prospective students, families, and faculty on programs and admissions.
• Manage IP department calendars and course equivalency requests.
• Assist scheduling information sessions, appointments, and meetings and prepare promos.
• Update program websites and related academic resources.
• Prepare documents and arrange travel as needed.
• Coordinate study abroad events and transcript processing for Heavener programs.
• Contribute to program assessment and supervise student assistants.

Skills

Excellent written and oral comms

Microsoft Excel skills

Teamwork and collaboration

Customer service

Education

Bachelor's degree

Tools

Terra Dotta

Job description

University of Florida is seeking an Academic Program Specialist I on the Main Campus (Gainesville, FL) to support Heavener School of Business international programs. You will audit applications, advise current and prospective students, manage calendars, and coordinate events and materials.

Qualifications include a Bachelor's degree and two years of relevant experience; Terra Dotta familiarity is a plus. The role emphasizes strong communication, teamwork, and efficient administrative support.