Studio Project Coordinator

Jackola Engineering & Architecture, PC; Bozeman (MT); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Profit sharing bonuses

Training & education assistance

Professional registration fees

4-day work week

Health plan with options

401k match

Flexible spending account

Health club reimbursement

Costco reimbursement

Paid time off

Job summary

Jackola Engineering and Architecture in Bozeman, Montana is seeking a talented Project Coordinator to join our dynamic team. In this role you will support project delivery and studio operations to ensure alignment with the firm’s business goals.

This role requires an organized and detail-oriented individual with the ability to manage multiple tasks simultaneously, collaborating with technical teams and Project Managers with clients and internal teams.

Qualifications

• Bachelor’s degree or equivalent experience.
• Strong written and verbal communication skills.
• Organized and detail-oriented with attention to accuracy.
• Ability to handle sensitive project and client information with discretion.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Experience with InDesign and/or Illustrator preferred.
• Familiarity with A/E industry and project management/document control systems preferred.

Responsibilities

• Assists Project Managers with project setup, contracts, scope, budgets, schedules, invoices, and closeout activities.
• Maintains and monitors project schedules, milestones, and delegated budgets.
• Support the marketing team with proposal development, including assembly and coordinating RFQs/RFPs responses.
• Serve as day-to-day administrative contact for clients and A/E partners to ensure clear communication.
• Compile, format, and organize project documentation for internal use and client delivery.

Skills

Organized

Detail oriented

Communication skills

Multitasking

Discretion

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Adobe InDesign/Illustrator

Job description

Jackola Engineering and Architecture in Bozeman, Montana is seeking a talented Project Coordinator to join our dynamic team. In this role you will support project delivery and studio operations in a wide variety of responsibilities to ensure alignment with the firm’s business goals.

This role requires an organized and detail-oriented individual with the ability to manage multiple tasks simultaneously. The ideal candidate will have experience working in a project deadline-driven environment, collaborating with technical teams, and effectively communicating with Project Managers within our clients’ and internal teams.

Key Responsibilities

• Assists Project Managers with project setup, contracts, scope, budgets, schedules, invoices, and closeout activities as directed.
• Maintains and monitors project schedules, milestone commitments, and delegated budget tracking.
• Support the marketing team with proposal development process, including assembly, editing, and coordinating responses to RFQs/RFPs.
• Serves as a day-to-day administrative contact for clients and A/E partners to ensure clear communication and responsiveness.
• Compile, format, and organize project documentation for internal use and client delivery.

Requirements

• Bachelor’s degree or equivalent experience preferred.
• Strong written and verbal communication skills; responsive, professional, and decisive.
• Strong judgment, attention to detail, and emotional intelligence.
• Ability to handle sensitive project and client information with discretion and professionalism.
• Demonstrated proficiency in the Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with Adobe InDesign and/or illustrator is preferred.
• Demonstrated knowledge of construction practices and/or experience working with state and federal government agencies is preferred.
• Familiarity with the A/E industry preferred including experience within project management and document control systems commonly used in A/E and federal project environments.

Benefits

• Compensation that Values your Qualifications and Performance
• Share in our Organization’s Success with Profit Sharing Bonuses
• Training & Education Assistance to Support your Career Goals
• Paid Professional Registration and Licensing Fees
• Flexible Schedules including a 4-Day Work Week
• A Menu of Benefits to Meet Your Unique Needs:
• Company Paid Health Plan with Optional Plans | Company Paid Dental, Vision, Life & Disability | 5% 401k Match
• Flexible Spending Account | Health Club Reimbursement | Costco Reimbursement | Holiday and Paid Time Off