Studio Ops & Resources Specialist

Jobtailor; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobtailor in San Francisco's Hayes Valley is seeking an experienced office administrator to oversee day-to-day operations and support multiple teams including HR, IT and production. You will handle studio upkeep, supplier coordination and event logistics, while ensuring timely processing of invoices and expense reports.

Ideal candidates bring 2-3 years of relevant experience, strong communication and writing skills, and the ability to work independently in a fast-paced creative environment.

Qualifications

• 2-3 years of office administration experience required.
• Ability to be on-site in the Hayes Valley, San Francisco office Tuesday, Wednesday, and Thursday.
• Experience with basic accounting support is required.
• Strong communication, follow through and writing skills.
• Able to work independently and prioritize multiple requests.

Responsibilities

• Proactively manage everyday office operations and studio appearance.
• Liaise with UK-based accounting team and reconcile statements.
• Process invoices, track receipts, and prepare expense reports.
• Coordinate scheduling, onboarding/offboarding of freelance talent and maintain contact databases.
• Organize internal/external events and manage travel arrangements as needed.
• Track monthly expenditures for operations and staff activities.
• Open/close the studio on Tue–Thu and manage the studio calendar.
• Liaise with building management for repairs and maintenance.
• Greet clients professionally and ensure meeting spaces are ready.
• Support HR, IT, production, finance teams and onboarding of new staff.
• Ensure weekly timecards are completed and explore local events opportunities.
• Perform other studio-related projects as needed.

Skills

Office administration

Basic accounting support

Communication skills

Writing skills

Tools

Mac

Google Suite

Microsoft Office

Job description

Jobtailor in San Francisco's Hayes Valley is seeking an experienced office administrator to oversee day-to-day operations and support multiple teams including HR, IT and production. You will handle studio upkeep, supplier coordination and event logistics, while ensuring timely processing of invoices and expense reports.

Ideal candidates bring 2-3 years of relevant experience, strong communication and writing skills, and the ability to work independently in a fast-paced creative environment.