Executive Operations & Projects Coordinator

Jobtailor; San Francisco (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

Jobtailor in San Francisco is seeking an experienced Executive Assistant to the Chief Commercial Officer. You will manage the CCO's calendar, coordinate meetings across three departments, and prepare briefing materials, agendas, and follow-up summaries to keep initiatives on track.

You will track action items and deadlines, draft correspondence, liaise with candidates, search firms, and leadership with discretion, and provide project coordination support for compliance and risk initiatives.

Qualifications

• 3–5 years in an administrative, operations, or executive support role.
• Experience supporting senior leaders and managing complex, multi-stakeholder workflows.
• Excellent written and verbal communication; ability to tailor messaging for different audiences.
• Bachelor's degree or equivalent practical experience.

Responsibilities

• Manage the CCO's calendar, scheduling, and meeting logistics with care and precision.
• Prepare briefing materials, agendas, presentations, and follow-up summaries for meetings.
• Track open action items, deadlines, and deliverables; surface risks and status updates.
• Draft correspondence, memos, and communications on behalf of the CCO with appropriate tone and audience.
• Serve as a liaison between the CCO and internal stakeholders across the firm, building credibility and trust.
• Maintain organized systems for documentation and information flow across departments.
• Assist in developing and drafting presentations and slide decks for a wide range of topics.
• Provide general administrative support and compliance coordination as needed.
• Use technology tools to improve efficiency and quality of work.
• Coordinate and track partner candidate pipelines, interviews, and follow-up communications.
• Maintain candidate records and status tracking in recruiting systems.
• Support preparation of candidate materials and evaluation documentation.

Skills

Communication

Executive support

Stakeholder management

Attention to detail

Discretion

Education

Bachelor's degree

Tools

Microsoft Office Suite

Outlook

PowerPoint

Excel

Job description

Jobtailor in San Francisco is seeking an experienced Executive Assistant to the Chief Commercial Officer. You will manage the CCO's calendar, coordinate meetings across three departments, and prepare briefing materials, agendas, and follow-up summaries to keep initiatives on track.

You will track action items and deadlines, draft correspondence, liaise with candidates, search firms, and leadership with discretion, and provide project coordination support for compliance and risk initiatives.