Studio Operations Producer

Kaleidoscope Innovation, Inc.; Seattle (WA); Hybrid; USD 100,000 - 170,000; Full time

Job summary

Kaleidoscope Innovation, Inc. in Seattle, WA seeks a Studio Operations Producer to lead budget, vendor relations, and studio logistics for the ID studio environment.

You will partner with the ID Operations Director and studio leads on forecasts, coordinate with legal and purchasing, and help organize tours, events, and storage. The role emphasizes cross-functional leadership, production knowledge, and comfort with AI tools.

Qualifications

• Background in design industry is a plus.
• Comfortable working with AI.
• Experience hiring/building teams.
• Operational leadership across multi-team projects with deadlines.
• Strong cross-functional communication and stakeholder management.
• Technical knowledge of production processes, materials, and compliance standards.

Responsibilities

• ID Finance & Budget support: monitors emails for quotes, initiates purchase requests, updates finance spreadsheets.
• Works with external vendors to coordinate billing & invoicing.
• Helps onboard new suppliers and manage supplier network.
• Ensures contracts match scope of work with Purchasing/Legal.
• Creates and maintains tools and processes to keep the studio running efficiently.
• Helps manage studio space and plan/coordinate tours and leadership reviews.
• Manages storage and archival of appearance models/prototypes.
• Plans and coordinates team offsites and events.

Skills

Budget management

Vendor management

Cross-functional leadership

AI readiness

Team hiring/building

Tools

Google Workspace

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Studio Operations Producer

Seattle, WA, US

19 days ago Requisition ID: 1350

Salary Range: $100,000.00 To $170,000.00 Annually

* Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.*

Location: Seattle, WA (onsite)

Job Responsibilities:

• ID Finance & Budget support
  • Monitors email for new/updated quotes from suppliers, initiates purchase requests in finance systems, updates ID Team Finance and Budget spreadsheets so
  • Partners with ID Operations Director and ID Studio Leads on quarterly forecasting and FY budget requests
• Works with external vendors to coordinate billing & invoicing
• Helps onboard new suppliers and manage existing supplier network
• Works with ID Studio Leads and Purchasing/Legal teams to ensure Contracts match the desired scope of work
• Work with ID Operations Lead to create and maintain tools and processes to keep the studio running efficiently
• Help manage the ID Studio space and plan/coordinate Studio Tours and on-site Leadership Reviews
• Help manage storage and archival of appearance model/prototype within the studio
• Help plan and coordinate team offsites and events

Ideal Candidate:

• Background or experience working in Design industry a plus
• Candidate needs to be comfortable working with AI
• Comfortable building manual tools in Google productivity tools
• Background in hiring/building teams
• Operational leadership — ability to manage multi‑team, multi‑disciplinary projects with competing deadlines
• Cross‑functional communication and stakeholder management skills
• Technical knowledge of production processes, materials, and compliance standards
• Problem‑solving in fast‑paced environments and ability to navigate ambiguity

Kaleidoscope, an Infosys Company, is an equal opportunity employer, and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of protected veteran, or disability.