Studio Operations Lead — Production, Budget & Vendors

Kaleidoscope; Seattle (WA); On-site; USD 100,000 - 170,000; Full time

Job summary

Kaleidoscope, an Infosys Company, is seeking a Studio Operations Producer for onsite Seattle, WA. This role collaborates with ID Studio Leads, Operations Director, and Purchasing/Legal to keep the studio running smoothly and within budget.

You will monitor quotes, coordinate billing, onboard suppliers, manage space and events, and develop tools and processes. Strong cross‑functional leadership and familiarity with AI are valued.

Qualifications

• Background or experience working in Design industry is a plus.
• Candidate needs to be comfortable working with AI.
• Comfortable building manual tools in Google productivity tools.
• Background in hiring/building teams.
• Operational leadership — ability to manage multi‑team, multi‑disciplinary projects with competing deadlines.
• Cross‑functional communication and stakeholder management skills.
• Technical knowledge of production processes, materials, and compliance standards.
• Problem‑solving in fast‑paced environments and ability to navigate ambiguity.

Responsibilities

• Monitors email for new/updated quotes from suppliers, initiates purchase requests in finance systems, updates ID Team Finance and Budget spreadsheets so
• Partners with ID Operations Director and ID Studio Leads on quarterly forecasting and FY budget requests
• Works with external vendors to coordinate billing & invoicing
• Helps onboard new suppliers and manage existing supplier network
• Works with ID Studio Leads and Purchasing/Legal teams to ensure Contracts match the desired scope of work
• Work with ID Operations Lead to create and maintain tools and processes to keep the studio running efficiently
• Help manage the ID Studio space and plan/coordinate Studio Tours and on-site Leadership Reviews
• Help manage storage and archival of appearance model/prototype within the studio
• Help plan and coordinate team offsites and events

Skills

Cross-functional

Stakeholder management

Operational leadership

AI familiarity

Google Workspace

Team building

Production knowledge

Compliance knowledge

Tools

Finance systems

Job description

Kaleidoscope, an Infosys Company, is seeking a Studio Operations Producer for onsite Seattle, WA. This role collaborates with ID Studio Leads, Operations Director, and Purchasing/Legal to keep the studio running smoothly and within budget.

You will monitor quotes, coordinate billing, onboard suppliers, manage space and events, and develop tools and processes. Strong cross‑functional leadership and familiarity with AI are valued.