Studio Operations Lead - Budget, Vendors & Events

Kaleidoscope Innovation, Inc.; Seattle (WA); Hybrid; USD 100,000 - 170,000; Full time

Job summary

Kaleidoscope Innovation, Inc. in Seattle, WA seeks a Studio Operations Producer to lead budget, vendor relations, and studio logistics for the ID studio environment.

You will partner with the ID Operations Director and studio leads on forecasts, coordinate with legal and purchasing, and help organize tours, events, and storage. The role emphasizes cross-functional leadership, production knowledge, and comfort with AI tools.

Qualifications

• Background in design industry is a plus.
• Comfortable working with AI.
• Experience hiring/building teams.
• Operational leadership across multi-team projects with deadlines.
• Strong cross-functional communication and stakeholder management.
• Technical knowledge of production processes, materials, and compliance standards.

Responsibilities

• ID Finance & Budget support: monitors emails for quotes, initiates purchase requests, updates finance spreadsheets.
• Works with external vendors to coordinate billing & invoicing.
• Helps onboard new suppliers and manage supplier network.
• Ensures contracts match scope of work with Purchasing/Legal.
• Creates and maintains tools and processes to keep the studio running efficiently.
• Helps manage studio space and plan/coordinate tours and leadership reviews.
• Manages storage and archival of appearance models/prototypes.
• Plans and coordinates team offsites and events.

Skills

Budget management

Vendor management

Cross-functional leadership

AI readiness

Team hiring/building

Tools

Google Workspace

Job description

Kaleidoscope Innovation, Inc. in Seattle, WA seeks a Studio Operations Producer to lead budget, vendor relations, and studio logistics for the ID studio environment.

You will partner with the ID Operations Director and studio leads on forecasts, coordinate with legal and purchasing, and help organize tours, events, and storage. The role emphasizes cross-functional leadership, production knowledge, and comfort with AI tools.