Studio Operations & Admin Coordinator

Veterans Sourcing Group, LLC; New York (NY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

New York Life seeks an Administrative Associate to provide operational and administrative support for the internal Creative Studio within Corporate Communications in New York. The role focuses on creating a welcoming, organized environment for employees, clients, freelancers, vendors, and guests visiting the studio, while supporting day-to-day operations.

The position requires strong Microsoft 365 skills, attention to detail, and the ability to manage multiple priorities in a fast-paced setting.

Qualifications

• Experience delivering administrative support in a corporate or professional setting.
• Proficiency with Microsoft 365 applications (Outlook, Teams, Word, Excel, PowerPoint).
• Ability to learn internal systems such as MediaPulse quickly.
• Strong written and verbal communication and organization.
• Professional, dependable, and able to manage multiple priorities.

Responsibilities

• Be the first point of contact for employees, clients, freelancers, vendors, and guests.
• Provide main coverage for the studio phone line and visitor access.
• Maintain clean, organized studio spaces and common areas.
• Coordinate supplies, catering, maintenance requests, and operational needs.
• Support leadership with calendar, travel, expenses, and document prep.
• Process purchasing requests and track orders to completion.
• Receive deliveries and coordinate courier services.
• Assist with data entry in MediaPulse and other systems.
• Proofread/format documents and presentations as needed.
• Support team initiatives, meetings, and special projects.

Skills

Administrative experience

MS 365 proficiency

Organizational skills

Communication skills

Customer service

Attention to detail

Independent & collaborative

Professional reliability

Learning new technologies

Education

High School diploma or GED

Associate's or Bachelor's degree preferred

Tools

MediaPulse

Job description

New York Life seeks an Administrative Associate to provide operational and administrative support for the internal Creative Studio within Corporate Communications in New York. The role focuses on creating a welcoming, organized environment for employees, clients, freelancers, vendors, and guests visiting the studio, while supporting day-to-day operations.

The position requires strong Microsoft 365 skills, attention to detail, and the ability to manage multiple priorities in a fast-paced setting.