Studio Coordinator

VALICY; Greenville (NC); On-site; USD 60,000 - 85,000; Full time

Job summary

Valicy is seeking a Studio Coordinator to organize schedules, documentation, reporting, and budgets for the Innovation Studio. You will turn shifting priorities into clear plans, updates, and reliable reporting, while leveraging AI tools to accelerate planning and keep the team moving with speed and clarity.

The role requires strong organization and communication, with the ability to coordinate with design, engineering, art, QA, tools, and leadership in a fast‑moving environment.

Qualifications

• Strong organization, prioritization, and follow‑through are required.
• Clear written and verbal communication skills.
• Ability to manage multiple priorities and incomplete direction without stalling.
• Proven use of AI tools to improve organization, documentation, or reporting workflows.
• Awareness of emerging AI capabilities and proactive tool adoption.
• Attention to detail with the ability to extract signal from noise.
• Comfort working with creative, technical, and leadership stakeholders.
• Ability to create clarity and useful summaries from fast-paced situations.

Responsibilities

• Understand company Mission, Vision, and Values and be an ambassador of MVV.
• Manage schedules, meetings, notes, action items, roadmap updates, and recurring team rhythms.
• Track priorities, blockers, findings, decisions, and follow-ups across multiple workstreams.
• Prepare clear weekly updates, summaries, reports, and leadership‑ready communication.
• Use AI tools to organize information, summarize discussions, improve documentation, and reduce friction.
• Support budget tracking, purchasing coordination, tool access, logistics, onboarding, and operational needs.
• Help maintain studio documentation so work, decisions, and lessons learned remain accessible.
• Identify communication or process gaps, then suggest improvements for flow and accountability.
• Coordinate with design, engineering, art, QA, tools, and leadership to keep work visible and moving.
• Adapt quickly as priorities change without losing detail, context, and follow-through.
• Use AI responsibly, ensuring quality, accuracy, data sensitivity, and standards.

Skills

Organization

Communication

Multitasking

AI tooling

Attention to detail

Stakeholder collaboration

Learn new tools

Team mindset

Job description

Reports To: Director

Status: Exempt

WHO WE ARE

We are Valicy.

We make games. We also make the machines they run on.

What we're building matters. How we treat people matters more.

OUR MISSION

We exist to create excellent gaming experiences, treat our customers the way we want to be treated, and positively impact people's lives through a culture of care.

Seven values guide how we work. We call it our FIGHTER mindset:

• Fun: Enjoy the journey together
• Innovative: Consistently pushing new boundaries through creativity
• Growth: Committed to growing personally and professionally
• Humble & Passionate: It’s important to be both
• Teamwork: Built on trust, healthy conflict, commitment, accountability, and results
• Excellence: Pursuing high standards in everything we do
• Relational: Building trust and relationships with customers and teammates

If this is the kind of place you've been looking for, let's talk.

SUMMARY

The Studio Coordinator is responsible for organizing schedules, priorities, documentation, reporting, findings, budgets, and follow-through for the Innovation Studio.

This role sits at the intersection of coordination, communication, AI-assisted organization, operational clarity, budget tracking, and team support. The ideal candidate can take moving pieces, shifting priorities, incomplete information, and operational details, then turn them into clear plans, useful updates, organized next steps, and reliable reporting.

This role requires someone who actively uses AI and emerging tools to accelerate planning, summarize information, improve reporting, track decisions, monitor budgets, and keep the team moving with speed and clarity.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

RESPONSIBILITIES

• -Understand company Mission, Vision, and Values and be an ambassador of MVV.
• -Manage schedules, meetings, notes, action items, roadmap updates, and recurring team rhythms.
• -Track priorities, blockers, findings, decisions, and follow-ups across multiple workstreams.
• -Prepare clear weekly updates, summaries, reports, and leadership‑ready communication.
• -Use AI tools to organize information, summarize discussions, improve documentation, and reduce administrative friction.
• -Support budget tracking, purchasing coordination, tool access, logistics, onboarding, and operational needs.
• -Help maintain studio documentation so work, decisions, and lessons learned remain easy to find and use.
• -Identify communication or process gaps, then suggest practical ways to improve flow and accountability.
• -Coordinate with design, engineering, art, QA, tools, and leadership to keep work visible and moving.
• -Adapt quickly as priorities change without losing detail, context, and follow-through.
• -Use AI responsibly and thoughtfully, with awareness of quality, accuracy, data sensitivity, and communication standards.

REQUIREMENTS

• -Strong organization, prioritization, and follow-through skills.
• -Clear written and verbal communication skills.
• -Ability to manage multiple priorities, shifting information, and incomplete direction without becoming stalled.
• -Demonstrated ability to use AI tools to improve organization, documentation, reporting, or communication workflows.
• -Strong awareness of emerging AI capabilities and a proactive approach to learning and applying new tools.
• -Attention to detail with the ability to separate important signal from unnecessary noise.
• -Comfort working with creative, technical, and leadership stakeholders.
• -Ability to create clarity, structure, and useful summaries from messy or fast-moving situations.
• -Comfortable working in a fast‑moving environment with evolving requirements and undefined processes.
• -Low ego, high ownership, strong follow-through, and a team‑first mindset.

Preferred Requirements

• -Experience supporting game development, software development, R&D, creative, production, or technical teams.
• -Experience with casino gaming, slot machine development, land‑based gaming, or regulated gaming products.
• -Experience creating dashboards, trackers, templates, automations, or documentation systems.
• -Experience coordinating budgets, vendors, tools, onboarding, or team logistics.

WORK ENVIRONMENT

The work environment is typical of a traditional office environment.

This Job Description is to be used as a guide for accomplishing Company objectives. The description incorporates the most typical duties performed and covers only the primary functions and responsibilities of the position. It is recognized that other related duties not specifically mentioned may also be performed.