Studio Coordinator

OVME Aesthetics; Dublin (OH); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

15 Days PTO

Holidays

Medical Insurance

401k Plan

Employee Discounts

Job summary

OVME Aesthetics is seeking a Studio Coordinator to join our Dublin, OH studio team. You will be the first point of contact for clients, delivering exceptional service with professional communication and strong organizational skills.

The role requires multitasking across scheduling, payments, and front desk operations. The successful candidate will welcome clients, manage the appointment system, maintain confidential records, and collaborate with clinical and administrative staff to ensure a

Qualifications

• Bachelor’s degree or comparable industry experience preferred.
• Experience with Medical CRM/Zenoti is a plus.

Responsibilities

• Create an unrivaled customer experience for all clients.
• Welcome and greet clients professionally to make a positive first impression.
• Handle inquiries, schedule appointments, and address concerns promptly.
• Manage appointment booking system and optimize Studio resources.
• Maintain accurate and confidential client records.
• Assist with forms and consent documentation.
• Answer calls/emails and provide service pricing and policy information.
• Keep front desk and lobby organized and welcoming.

Skills

Communication skills

Customer service

Social media mgmt

Independent worker

Team player

Detail oriented

Organizational skills

Multi-tasking

Weekend availability

Education

Bachelor’s degree or equivalent

Tools

Zenoti

Job description

Description

We are seeking a Studio Coordinator to join our studio team. As the first point of contact for our clients, you will play a vital role in delivering exceptional client service and ensuring a positive experience. Your professional demeanor, excellent communication, organizational skills, and ability to multitask will contribute to the overall success.

Department

Studio Team

Location

Dublin, OH

Key Responsibilities

• Responsible for creating an unrivaled customer experience for all clients.
• Welcome and greet clients in a warm and friendly manner, ensuring a positive and professional first impression.
• Provide outstanding customer service by addressing client inquiries, scheduling appointments, and addressing any concerns or issues promptly and efficiently.
• Manage and coordinate the appointment booking system, ensuring accurate scheduling, and optimizing the use of Studio resources.
• Collect client information, update medical history forms, and ensure accuracy and confidentiality of client records.
• Assist clients with completing necessary forms and consent documents, explaining the purpose, and ensuring their understanding.
• Answer phone calls, respond to emails, and handle general inquiries regarding services, pricing, and operational policies.
• Maintain a clean and organized front desk area, including the reception area, waiting room, and product display areas.
• Process client payments, verify insurance information if applicable, and provide receipts or invoices as required.
• Coordinate with the clinical and administrative staff to ensure smooth workflow and efficient client care.
• Collaborate with the management team to implement and maintain office policies and procedures for efficient front desk operations.
• Manage inventory of office and administrative supplies, placing orders as needed to ensure adequate stock levels.
• Stay knowledgeable about services, treatments, and promotions to provide accurate and up-to-date information to clients.
• Handle confidential and sensitive client information with discretion and maintain strict adherence to privacy regulations.
• Assist with marketing efforts, such as distributing promotional materials and gathering client testimonials.
• Perform additional administrative tasks as assigned by the management team.

Skills, Knowledge, & Expertise

• Exceptional written and verbal communication skills.
• Ability to thrive in a fast-paced, customer-service-oriented collaborative team environment.
• Social media management experience.
• Ability to function independently with minimal supervision.
• Ability to work well independently, in a team environment, and with remote employees.
• Team player mentality.
• Strong sense of ownership and urgency.
• Extremely detail oriented.
• Self-starter and passion for learning.
• Strong organizational skills and ability to multi-task in a fast-paced environment.
• Must be open to days and weekends

Education and Experience

• Bachelor’s degree or comparable industry experience preferred.
• Medical CRM/Zenoti experience is a plus.

Benefits

• 15 Days Paid Time Off
• 12 Paid Holidays
• Medical, Dental, and Vision coverage
• Short- and Long-Term Disability, AD&D, and Life Insurance 100% company-paid
• 401k Employee Contribution
• 401k Employer Match
• Employee Assistance Program (EAP) Resources
• Employee Service Allowance
• 50% Employee Retail Discount
• Friends and Family Discount
• Team Member Referral Bonus
• Wellhub Membership