Student Workstudy-Registrar Office Assistant

ivytech; Kokomo (IN); On-site; USD 21,000 - 23,000; Part time

Job summary

Ivy Tech Community College in Kokomo, IN is offering Federal Work-Study student assistant positions within the Registrar's Office. The role focuses on data entry for general student information and imaging documents to support transfer processes.

Ideal candidates will have strong Word/Excel/Outlook skills, be detail-minded, and able to work with minimal supervision while maintaining strict confidentiality.”

Qualifications

• Proficiency in Microsoft Word, Excel, and Outlook.
• Warm personality with strong communication skills.
• Strong organizational skills.
• Ability to work with limited supervision.
• Ability to follow procedures accurately and maintain confidentiality.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service skills.

Responsibilities

• Assist Registrar's Office staff with data entry tasks.
• Respond to inquiries from students regarding transcripts and reverse transfer eligibility.
• Maintain accurate and up-to-date student records.
• Scan and index documentation.
• Assist with filing and organizing student records.
• Collaborate with Registrar's Office team to ensure efficient services.
• Perform other duties as assigned.
• Maintain confidentiality in business practices.
• Protect the privacy of documents.

Skills

MS Word

MS Excel

Outlook

Communication

Organization

Attention to detail

Confidentiality

Education

High school diploma

FAFSA on file

Enrollment in eligible courses

SAP status

No incomplete financial aid requirements

Job description

Federal Work-Study positions are part-time positions hired each semester and are for current Ivy Tech students.

The Registrar's Office at Ivy Tech is seeking a motivated and detail-oriented student assistant to support our team with data entry for general student information and web extender document imaging. The position assists the registrar in tracking and completing all information required to accommodate student transfers and reverse transfers throughout the state.

Duties and Responsibilities

• Assist the Registrar's Office staff with data entry tasks.
• Respond to general inquiries from students regarding their transcripts and reverse transfer eligibility.
• Maintain accurate and up-to-date records of student information.
• Perform electronic filing by scanning and indexing documentation received.
• Assist with the filing and organization of student records.
• Collaborate with other members of the Registrar's Office team to ensure efficient and effective delivery of services to students.
• Perform other duties as assigned by the Registrar's Office staff.
• Utilizes confidentiality in business practices.
• Secures and protects the privacy of documents.

General Qualifications

• Proficiency in Microsoft Word, Excel, and Outlook.
• Warm personality with strong communication skills.
• Strong organizational skills.
• Ability to work well with limited supervision.
• Ability to follow legal and policy procedures accurately and maintain proper discretion and confidentiality.
• Strong attention to detail and organizational skills
• Excellent communication and customer service skills

Minimum Federal Work Study Qualifications

• Must have a high school diploma or GED.
• Student must have completed the current FAFSA on file demonstrating financial need.
• Maintain a minimum of 1 credit hour or more of enrollment in eligible courses.
• Maintain an aid-eligible Satisfactory Academic Progress (SAP) status.
• The student cannot have any incomplete financial aid requirements.

Starting Salary Range: $15.00 per hour

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.