Student Workstudy-Registrar Office Assistant

Ivy Tech Community College; Kokomo (IN); On-site; USD 17,000 - 25,000; Part time

Job summary

Ivy Tech Community College in Indiana seeks a motivated student assistant for data entry and records support in the Registrar2 Office. The role helps track transfers and reverse transfers across the state and involves imaging documents and filing.

The position is a Federal Work-Study, part-time role for current Ivy Tech students with a starting salary of $15.00 per hour, emphasizing confidentiality and accurate record-keeping. Strong organizational and communication skills are essential.

Qualifications

• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong communication skills.
• Strong organizational skills.
• Ability to work well with limited supervision.
• Ability to follow legal and policy procedures accurately and maintain proper discretion and confidentiality.
• Strong attention to detail and organizational skills
• Excellent communication and customer service skills

Responsibilities

• Assist Registrar2 Office staff with data entry tasks.
• Respond to inquiries from students regarding transcripts and reverse transfer eligibility.
• Maintain accurate and up-to-date records of student information.
• Perform electronic filing by scanning and indexing documentation.
• Assist with filing and organization of student records.
• Collaborate with Registrar2 Office team to ensure efficient service delivery.
• Perform other duties as assigned by the Registrar2 Office staff.
• Utiilizes confidentiality in business practices.
• Secures and protects the privacy of documents.

Skills

MS Word

MS Excel

MS Outlook

Communication

Organization

Discretion

Customer service

Education

High school diploma or GED

Job description

Federal Work-Study positions are part-time positions hired each semester and are for current Ivy Tech students.

The Registrar2 Office at Ivy Tech is seeking a motivated and detail-oriented student assistant to support our team with data entry for general student information and web extender document imaging. The position assists the registrar in tracking and completing all information required to accommodate student transfers and reverse transfers throughout the state.

Duties and Responsibilities

• Assist the Registrar2 Office staff with data entry tasks.
• Respond to general inquiries from students regarding their transcripts and reverse transfer eligibility.
• Maintain accurate and up-to-date records of student information.
• Perform electronic filing by scanning and indexing documentation received.
• Assist with the filing and organization of student records.
• Collaborate with other members of the Registrar2 Office team to ensure efficient and effective delivery of services to students.
• Perform other duties as assigned by the Registrar2 Office staff.
• Utilizes confidentiality in business practices.
• Secures and protects the privacy of documents.

General Qualifications

• Proficiency in Microsoft Word, Excel, and Outlook.
• Warm personality with strong communication skills.
• Strong organizational skills.
• Ability to work well with limited supervision.
• Ability to follow legal and policy procedures accurately and maintain proper discretion and confidentiality.
• Strong attention to detail and organizational skills
• Excellent communication and customer service skills

Minimum Federal Work Study Qualifications

• Must have a high school diploma or GED.
• Student must have completed the current FAFSA on file demonstrating financial need.
• Maintain a minimum of 1 credit hour or more of enrollment in eligible courses.
• Maintain an aid-eligible Satisfactory Academic Progress (SAP) status.
• The student cannot have any incomplete financial aid requirements.

Starting Salary Range: $15.00 per hour

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College19s Title IX Coordinator or to the US Department of Education Office of Civil Rights.