Student Support Coordinator (SSPC I) #26115

State-of-South-Carolina; South Carolina; On-site; USD 42,000 - 56,000; Full time

Job summary

State-of-South-Carolina is seeking a Student Support Coordinator to provide administrative support to the Registrar's Office, focusing on student records, graduation processing, transfer credit evaluation, and program updates.

You will collaborate with students, faculty, staff, and departments to ensure accurate records and timely processing while delivering outstanding customer service in a fast-paced environment. Bachelor’s degree required and prior records management experience preferred.

Qualifications

• This position requires a bachelor's degree.
• Experience in student services, records management, or related higher education environment.
• Excellent written and verbal communication skills.
• Strong data entry, proofreading, and recordkeeping with attention to detail.
• Experience with computerized databases or student information systems.
• Proficiency with Microsoft Office and office technology.
• Excellent interpersonal and customer service skills.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work with diverse populations and during peak operational periods.
• Some periods may require extra hours or overnight travel for conferences or training.

Responsibilities

• Provide administrative and operational support to the Registrar's Office.
• Assist with student records, graduation processing, transfer credit evaluation, and program updates.
• Process and manage documents, and support records management activities.
• Collaborate with students, faculty, staff, and departments for timely processing.
• Staff the office service counter and respond to inquiries via email and chat.
• Support data entry during peak periods and assist with data quality controls.
• Assist with front-line customer service and stakeholder communications.
• Provide training support for staff on IT systems and software.
• Perform other duties as assigned.

Skills

Data entry

Proofreading

Recordkeeping

Customer service

Interpersonal skills

Microsoft Office

Databases

Enterprise software

Communication skills

Confidentiality

Multitasking

Team collaboration

Education

Bachelor's degree

Tools

Student Information System (SIS)

Microsoft Office

Enterprise databases

Job description

The Student Support Coordinator provides administrative and operational support to the Registrar's Office by assisting with student records, graduation processing, transfer credit evaluation, program updates, and records management. This position works collaboratively with students, faculty, staff, and academic departments to ensure the accuracy, integrity, and timely processing of academic records while delivering exceptional customer service in a fast-paced environment.

Key responsibilities include:

• Support the Graduation Unit by assisting with data entry, credential reviews, degree, diploma, and certificate processing, and communication with prospective graduates, academic advisors, and college staff. Assist with graduation fairs and commencement-related activities as needed.
• Assist the Transfer Credit Unit with data entry, course research, transcript review, and the evaluation of transfer coursework and non-course credit documentation.
• Support the processing of student program and major changes by completing data entry activities, processing requests, and communicating with students and stakeholders during peak periods.
• Serve as backup support for Records Management functions, including digitizing archived student records, processing official transcript requests, maintaining student records, and researching enrollment information to support enrollment and verification services.
• Provide training support for Registrar's Office staff related to information technology, software applications, and new hardware or system implementations.
• Assist with front-line customer service by staffing the office service counter, monitoring departmental email inboxes and chat services, and responding to student, faculty, and staff inquiries
• Support multiple functional areas of the Registrar's Office during peak business periods by assisting with data entry, record keeping, processing activities, and communications.
• Perform other duties as assigned.

This position requires a bachelor's degree.

• Experience working in student services, records management, registration, admissions, academic advising, or a related higher education environment.
• Excellent written and verbal communication skills.
• Strong data entry, proofreading, and recordkeeping skills with exceptional attention to detail.
• Experience working with computerized databases, student information systems, or other enterprise software applications.
• Proficiency with Microsoft Office applications and other office technology.
• Excellent interpersonal and customer service skills with the ability to establish and maintain effective working relationships.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive student information.
• Ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment.
• Ability to work effectively with diverse populations and provide support during peak operational periods.

Additional work hours may be required during peak registration, graduation, and records-processing periods. Occasional overnight travel may be required for conferences, workshops, and professional development opportunities.